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Lecturecast August 2017

The information contained in this training guide is designed to give Lecturecast Instructors a brief overview of the
Lecturecast Scheduler tool.

It includes:

  1. An introduction to the Lecturecast Scheduler
  2. Accessing the Lecturecast Scheduler
  3. About the Lecturecast Scheduler home page
  4. Using the Search function
  5. Using List and Column filters
  6. Working with Event Lists

A video guide is also available via the following link - Lecturecast Scheduler - Video: Learning the Basics

1. An introduction to the Lecturecast Scheduler

The Lecturecast Scheduler tool is typically used by Course Administrators and Tutors to schedule Lecturecast recordings
for a specific lecture or series of lectures.

Events will be available in the Lecturecast Scheduler when a room booking has been made and confirmed in CMIS in a
Lecturecast enabled teaching space.  If you cannot see an event in the Lecturecast Scheduler please ensure the
room booking has been confirmed in CMIS.

When a CMIS room booking is cancelled the corresponding Lecturecast schedule is also cancelled. A notification is sent
to the event owner advising them of this.

Schedules for Lecturecast recordings can be created for individual or multiple events.

You can only delete a Lecturecast schedule which you created.

2. Access the Lecturecast Scheduler

Access the Lecturecast Scheduler

Enter your UCL username and password and then click ‘Login’.

3. About the Lecturecast Scheduler home page

The home page consists of a search function and a number of event lists which are displayed on different tabs.

4. Using the Search function

4.1 Select the search type 

Select the search type: UPI, Location or Department/Module Code.

Use the Location search to find events which don't have a module code.

4.2 Enter your search parameters

Type in keyword(s) for the search you wish to run and then click the 'Search' button to run your search.

4.3 Search results are displayed

All event records based on your search parameters are displayed in the 'Events' tab.

Only events which have a corresponding CMIS room booking in a Lecturecast enabled teaching space are visible
in the event lists.

5. Using the List and Column Filters

5.1 Using the List Filter 

Type keyword(s) into the list filter to further refine your search results.

5.2 Using the Column Filters

Use the column filters to sort displayed event records in ascending/descending order, or further refine your
search results.

6. Working with Event Lists

6.1 Using the 'Unscheduled Events' tab

Use the 'Unscheduled Events' tab to view all unscheduled event records based on your search parameters. An
unscheduled event is an event with a confirmed room booking but for which a recording has not yet been scheduled.

Access the actions which can be performed on these records e.g. 'Create Schedule'.

6.2 Using the 'Scheduled Events' tab

Use the 'Scheduled Events' tab to view all scheduled events based on your search parameters. A scheduled event is an
event with a confirmed room booking for which a recording is scheduled but has not yet taken place.

Access the actions which can be performed on these records e.g. 'Edit Schedule' and 'UnSchedule'.

6.3 Using the 'Captured Events' tab

Use the 'Captured Events' tab to view all captured events based on your search parameters. Captured Events
relates to those events for which the Lecturecast recording has been captured. In the example above there are no
captured events displayed.

Use the 'Start Date' and 'End Date' filters to find the event you are looking for.

The images in this training guide refer to a 'Completed Events' tab, this is the same as the 'Captured Events' tab
in the live Lecturecast Scheduler system.



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