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This training guide provides a brief overview of the Lecturecast Scheduler tool.

It includes:

  1. Introduction to Lecturecast Scheduler
  2. Accessing Lecturecast Scheduler
  3. Understanding the Home Page
  4. Using the Search function
  5. Using List and Column filters
  6. Working with Event Lists

1. Introduction to Lecturecast Scheduler

Lecturecast Scheduler is a custom-built tool that schedules lecture capturing sessions for room bookings confirmed in CMIS.

It is typically used by Course Administrators and Tutors to schedule recordings for a specific lecture or series of lectures.

Events will be available in the Lecturecast Scheduler when a room booking has been made and confirmed in CMIS in a
Lecturecast enabled teaching space. If you cannot see an event in the Lecturecast Scheduler, please ensure the
room booking has been confirmed in CMIS.

When a CMIS room booking is changed, the corresponding Lecturecast schedule is also changed. For example, when a
CMIS room booking is cancelled the corresponding Lecturecast schedule is also cancelled. A notification is sent to the
event owner advising them of this. 

NOTE: When CMIS is unavailable, e.g. when auto-rooming takes place, changes to recording schedules cannot be made.

Schedules for Lecturecast recordings can be created for individual or multiple events.

You can only delete a Lecturecast schedule which you created.

2. Accessing Lecturecast Scheduler

Use the hyperlink to Lecturecast Scheduler or enter https://lecturecast-bookings.ucl.ac.uk/

Enter your UCL username and password and then click ‘Login’.

3. Understanding the Home Page

The home page consists of the search function and a number of event lists, which are displayed on different tabs.

4. Using the Search function

4.1 Select the search type 

Select the term and the search type: Department/Module Code, Location or UPI.

These fields are set to the active term and Department/Module Code by default.

Use the Location search to find events which don't have a module code.

4.2 Enter your search parameters

Type in keyword(s) for the search you wish to run and then click the 'Search' button to run your search.

4.3 Search results are displayed in the 'Events' tab

All event records based on your search parameters are displayed in the 'Events' tab.

Only events which have a corresponding CMIS room booking in a Lecturecast enabled teaching space are visible
in the event lists.

5. Using the List and Column Filters

5.1 Using the List Filter 

Type keyword(s) into the list filter to further refine your search results.

5.2 Using the Column Filters

Use the column filters to sort displayed event records in ascending/descending order, or further refine your
search results.

6. Working with Event Lists

6.1 Using the 'Unscheduled Events' tab

Use the 'Unscheduled Events' tab to view all unscheduled event records based on your search parameters. An
unscheduled event is an event with a confirmed room booking but for which a recording has not yet been scheduled.

Access the actions which can be performed on these records e.g. 'Create Schedule'.

6.2 Using the 'Scheduled Events' tab

Use the 'Scheduled Events' tab to view all scheduled events based on your search parameters. A scheduled event is an
event with a confirmed room booking for which a recording is scheduled but has not yet taken place.

Access the actions which can be performed on these records e.g. 'Edit Schedule' and 'UnSchedule'.

6.3 Using the 'Captured Events' tab

Use the 'Captured Events' tab to view all captured events based on your search parameters. Captured Events
relates to those events for which the Lecturecast recording has been captured. The tab contains events captured in the last 3 months.
In the example above there are no captured events displayed.

Use the 'Start Date' and 'End Date' filters to find the event you are looking for.



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