Lecturecast April 2019
The Lecturecast Scheduler can be used to schedule Lecturecast recordings for modular, non-modular, special events occurring
in Lecturecast enabled spaces.
This training guide describes the steps for scheduling recordings for non-modular and special events and subsequently managing the
recordings for these events via Lecturecast ALP.
To create a schedule for a modular event, refer to the Create and Edit an Individual Schedule training guide.
f you need to record a special event, we advise you contact Digital Media at firstname.lastname@example.org in the first instance.
The Lecturecast Scheduler will look slightly different to the screenshots below as it now includes "Cancelled Events" and these have been taken using the admin interface.
Material captured by the Lecturecast service is only intended for UCL students and should be not be shared beyond this
audience. All material captured must be accessed via an authenticated UCL login.
An overview of the different event types is provided below:
Automatically published to relevant Lecturecast section
Manually published from Instructor Personal Library to relevant Lecturecast section
Lecturecast is not available to capture special events. Please contact the digital media team for special event related services email@example.com.
- Teaching events which have a module code e.g. ECON1001
- Typically part of an undergraduate or postgraduate program
- Once captured, Lecturecast recordings will be available via the relevant Lecturecast section
- Teaching events which do not have a module code.
- Typically part of an undergraduate of postgraduate program but not associated with a module code e.g. revision lectures, shared or
common introductory lecture taught across multiple courses
- Once captured, Lecturecast recordings of non-modular events will be available in the Library of the person
who scheduled the recording
- Recordings can be published from this location into any Lecturecast section on which the person making the booking
is an instructor
Special events are events that are NOT part of undergraduate or postgraduate taught programs, e.g. an inaugural lectures, conferences, outreach events, public events, CPD, etc. We recommend that if you have a requirement for a special event, you contact Digital Media at firstname.lastname@example.org.
1. Schedule a Lecturecast recording
1.1 Search for an event
1.1.1 Select the search type
Select the search type. For non-modular events use the search type: Location to search for events by room name.
1.1.2 Enter your search parameters and filters
Enter the room name and click the 'Search' button to view all events for the room, then use the filters to find your
Non-modular events and Special events do not have a Module Code.
1.1.3 Search results are displayed in the 'Events' tab
Events matching your search criteria are displayed.
1.2 Create a schedule for an event
1.2.1 Select an event
Use the check box to select the event you wish to schedule.
1.2.2 Select the options for your recording
Ensure the 'Auto Available' option is de-selected when scheduling non-modular and special event recordings. Use the check boxes
to select/deselect the capture options as required.
1.2.3 Create the schedule
Click the 'Create Schedule' button.
1.2.4 Acknowledge the confirmation
Click the 'OK' button, then click the 'Scheduled Events' tab to view the event you just scheduled.
2. Manage your event recording
Editing a scheduled event for a non-modular/special event recording is the same as a modular recording. Refer to the Create and Edit an Individual Schedule
Recordings created for non-modular or special events are available in the Library of the person who scheduled the recording.
For non-modular content to be made available for students to view, it needs to be published to a relevant class. Refer to the Publish content training guide for instructions.
For special events to be viewed and shared publicly/ or by students you must download the recording and publish to Mediacentral or where required. To download content refer to the Download content training guide. Instructions for uploading material to Mediacentral can be found here.