Generally, you use the manual enrolment method to grant access to other members of staff, but it can be used to add students if you need to.
NOTE: Students, Visitors, Honoraries and Associate Staff will not appear in the list of potential Moodle users unless they have signed in and accepted the Moodle T&C's. For this reason, when enroling students, using Portico enrolment or an Enrolment Key is preferable.
Grant a member of staff aces to a Moodle course. Students can also be enrolled if the Portico enrolment method is not applicable.
Anyone with editing permissions on a course including Tutors and Course Administrators
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The following table explains each role and its purpose.
|Leader||Leader can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Course Administrator/Tutor roles, but with an alternative name.|
Tutors can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Course Administrator role, but with an alternative name. Used for academic staff who require edit access.
Course Administrators can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Tutor role, but with an alternative name. Used for non-academic staff who require edit access.
Non-editing tutors can view and grade students' work, but may not edit content or alter activities or resources. It is used for academic staff, external examiners and teaching Assistants who can grade student work but DO NOT require edit access.
|Staff Observer||Can view courses, including hidden courses and activities, but may not grade students, edit content or alter activities. This role may be suitable for staff such as those in the Library, Digital Education or Arena.|
Students can view course content, participate in activities, submit coursework and view their own grades.
Guests have minimal privileges, including not being able to see participants lists or user profiles. They have read-only access and cannot participate in any activities. Guests do not need to log in to UCL Moodle to access courses that have been made available to guests, either with an enrolment key (password) or without one.
For removing students the recommended way is to reset the course (after the Moodle snapshot has been taken), however, if you are removing members of staff or need to remove selected students you can do so by following these steps.
Please note that removing students from a course will break the link with their grades, assignments and contributions (such as forum posts). Be absolutely sure you are willing to lose this information before you remove them.
You will be able to find historic data on the UCL Moodle Snapshot - which reflects a frozen version of Moodle at the time the snapshot was taken, including any student work or grades. Before you reset a course ensure the Moodle snapshot has been taken for the year, so there is a backup of the course that you can refer to and retrieve information from. You will receive an email once the snapshot is taken - this usually occurs in July each year.
If you find any inaccurate or missing information you can even update this yourself (it's a communal wiki).
If you have a specific question about the tool please contact the Digital Education team.
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Has the user logged into Moodle before?
If a UCL student or staff member has never logged into Moodle, their name will not appear when using the Enrol users search box. The user will need to be contacted and asked to log-in to Moodle before they can be manually enrolled on any course. For this reason, when enrolling students, using Portico enrolment or an Enrolment Key is preferable.
Does the user's name have a middle initial?
If you searched for the user's first and last name, but the user has a middle name or intial, they will not appear in the Enrol users search box. Try searching with the '%' wildcard e.g. searching 'John % Smith' will return 'John P Smith'.
Is the user already enrolled in your course?
If a UCL student or staff member is already enrolled in your course, they will not appear in the Enrol users search box. Check the participants list on your Moodle course to see who is enrolled.
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