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Covid-19 teaching continuity

Please be advised that UCL's Teaching and Assessment Continuity webpages offer fully up-to-date resources and guidance to support colleagues to teach remotely across a variety of approaches, including lectures, seminars and group study, tutorials, and project supervision. You are advised to visit the Assessments, progression and awards webpages to support the preparation and management of alternative assessment of our students as UCL cancels all in-person exams and assessments in response to the 2020 coronavirus (Covid-19) outbreak.


Overview


If you are running a summative test or exam in Moodle, as well as referring to the examination and e-examination guidance in the Academic Manual, you also need to use this guidance and checklist to ensure you have set up the Quiz or Assignment properly and have considered what to do in case anything goes wrong with the technology. Advice on writing effective exam questions is also available.

If you are running an invigilated exam using a Moodle quiz, please see the invigilated online exam guidance.
Quiz-specific information is preceded by (quiz icon).


You must complete the Exam Notification Form

At least four weeks before the exam,complete the Exam Notification Form so that the Digital Education team and ISD can complete any necessary checks on your Moodle quiz settings and/or virtual lab rooms.

If this is the first time you are running an online exam please state this in the Exam Notification Form in "Additional Info" and a member of our team MAY be able to assist you on the day (given enough notice). Please note: These members of staff are not a replacement for invigilators.

Check Moodle maintenance window

AVOID scheduling your exam during a planned Moodle outage or maintenance window. Currently, the window for Moodle maintenance is 1am – 4am GMT / 2am – 5am BST weekday mornings. Exact maintenance days will be communicated on the News ticker of the Moodle homepage and ISD news. You can also check the Moodle news ticker on the Moodle home page for any planned outages. If you schedule a 24-hour exam which overlaps with a maintenance window, notify your students to avoid attempting the quiz during the maintenance window.


On this page:

In advance of the exam - checklist

6 weeks before

4 weeks before

  • Setup and check your quiz settings against the  Moodle Quiz settings below.
  • If it is your first time running a Moodle quiz, you can ask Digital Education to check Quiz settings in advance.
  • Notify Digital Education.  Please make sure to complete the Exam Notification Form so that any necessary checks on your Moodle quiz settings and/or room can take place at least four weeks notice before the exam is scheduled to take place. 
    • Digital Education will then ensure that no changes to the Moodle system are planned for, or near, the exam date. 

quiz iconRecommended Moodle Quiz Settings

Moodle Course Access:  Please be aware that all tutors and course administrators that have access to the course will be able to see the quiz questions and answers. If this is a problem, you can request a new Moodle course be set up for the exam that provides only those who need it with access to the exam questions.

Description: This functions as an introduction and should include the scoring rules, number and types of questions and the time limit. If some students will receive extra time, this should also be mentioned. If using numeric questions, it should be clear whether students need to enter the unit as well as the number. This should ideally be mentioned in every question it applies to as well. 

You may add some additional standard text such as the statements below, that explain to students how their Moodle exam will work. You can copy and paste them into the Description text box (see Quiz: Edit settings) as appropriate:

  • You won't be negatively marked for incorrect answers, so you should attempt to answer all questions. 
  • Moodle will save your answers each time you click to the next question.
  • Students must ensure they have blocks showing on Moodle  otherwise they may be unable to see the Quiz timer or navigation block. 
  • When you have finished press [Submit all and finish] - You will need to confirm you want to finish. Once you confirm, you will not be able to re-enter that exam attempt!
  • If you want to revisit a question you may < click on the 'Flag question' link in the grey box beside it > or < write down its question/page number > so that you can easily return to it.
    • Note: only include the second option in this statement if your students will have paper to write on in the exam.

Open the quiz and Close the quiz: Ensure that the quiz availability times are accurate, and that enough time has been provided to accomodate students in different time zones. A count-down timer will automatically appear for the last hour the quiz is open.

Time limit: Allows you to set a timer for the quiz e.g. 60 minutes. Ensure the time length is accurate.

When time expires: Ensure this is set to, 'Open attempts are submitted automatically.' This setting will prevent questions entering the Never Submitted state which can occur if, 'Attempts must be submitted before time expires, or they are not counted' is selected. If an attempt becomes Never Submitted then it cannot be graded.

Attempts: If this is set to more than 1, students will be able to attempt the exam more than once. The usual setting is 1.

New page: We recommend you set this to 'Every question'.

  • When questions are presented in a series of pages or screens students' responses will automatically be saved at the end of each page, ensuring that their responses are not inadvertently lost. 
  • Also, students can easily flag a question that they wish to return to later.

→ Double-check questions per page by doing a quiz preview. If it still shows more than 1 question per page you will need to repaginate your quiz. To do this: 

1. Go to the Quiz [Edit] tab.
2. Scroll to the bottom and select 'Show page breaks' > Repaginate with 1 per page > [Go].
3. Preview the quiz again to confirm only 1 question per page is shown.

Shuffle within questions (shuffle answers): We recommend you change this to 'Yes' to minimise the chance of students cheating - Please make sure that you have the questions to suit this option E.g. If a answer is None of the above a subtle change would be None applies.

Shuffle questions: Every time the quiz is attempted, the order of the questions in this section will be shuffled into a different random order. This can make it harder for students to share answers, but it also makes it harder for students to discuss a particular question with you. - This option is found in edit quiz,

How questions behave: This should be set to ‘Deferred feedback’, this means that students do not get to see when they have answered a question incorrectly. All feedback is deferred to after the quiz has been submitted and graded (and only available then based on the Review Options).

Review Options: All review options should be unticked so students do not see feedback until marking is finalised. If you choose to allow students to see their exam attempts later you can change these after the exam has concluded and the results analysed by the teaching staff.

Password:  A password ensures only students that you share the password with can complete the exam. 

  • Use a password that is easy to enter, but hard to guess. E.g. "purple". 

  • Only use lowercase letters.

  • Avoid special characters. 

  • If the password is easy to enter students will be more likely to all start their quiz at the same time.

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3 weeks before

  • Practice material & briefing students:  Familiarise your students with the Moodle assessment tools before they sit the exam, e.g. ask them to complete a trial quiz or upload a test assignment. 

    • quiz icon Prepare a practice quiz for your students, or use Digital Education's example quiz.  

    • quiz icon Let them know the scoring rules, number and types of questions, any navigation constraints and the time limit.


  • Include an informative introduction (in the description of the quiz or assignment settings).

  • quiz iconSetup any required extra time for SORA students: If you are using a timed exam and need to give specific students additional time, you can change time settings for individual users via the User overrides option in the quiz Settings menu.

2 weeks before

  • quiz icon Test your exam:   Check the exam thoroughly and ask someone from your discipline to run through it and provide feedback. Check:
    • images load and are mentioned in the question text (so if they don't load during the exam students know they are missing information).
    • text is large enough and easy to read.
    • questions and answers are clearly articulated.
    • distractors (wrong answers) are not too obvious. 
    • double check the answers, if using multiple choice questions.

1 week before

  • Remind students to ensure they are able to log into Moodle at least 2 working days before the exam. If they are unable to log in, please ask them to contact the ISD Service Desk. If on the day a student cannot log in, please contact the Digital Education team, who will be able to set a temporary password for the length of the exam.



On the day of the exam

Immediately before the exam starts:

  • Remind students of the exam conditions, and how they can ask for assistance if something goes wrong.

  • quiz iconNotify students to make sure the show block has been enabled otherwise they may be unable to see the Quiz timer or navigation block. 

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During the exam:

  • Periodically monitor the exam, and use the Announcement or a Discussion Forum to communicate any updates to the quiz, or answer any common queries so that all students on the course can see the answer.

  • In an emergency, if a user is experiencing technical problems direct them to contact the ISD Service Desk on 020 7679 5000 (Ext: 25000 within UCL)

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At the end of the exam:

Check that all students have submitted their responses.
quiz icon  You can use the Grader Report inside the quiz (from Administration > Results > Grades) to see who has not yet submitted their responses - those who have not submitted will have 'In progress' in the State column and a '-' in the Completed column. 


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After the exam

Moodle provides statistics on your results and quiz questions, including a calculation of the discrimination efficiency of each question. You can access the report from in the quiz (Administration > Results > Statistics). For further information see the Moodle documents pagehttps://docs.moodle.org/dev/Quiz_report_statistics.

Troubleshooting

  • If you suspect that there has been a problem with security or cheating during the exam, please contact Digital Education who will be able to advise you on how to proceed.
  • If there are technical problems, you should allow extra time for students to complete the exam, so they are not disadvantaged.
  • If you are having problems during a digital examination call the ISD Service Desk on 020 7679 5000 (Ext: 25000 within UCL).

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