Moodle course resets Summer 2019
The process for resetting courses has changed slightly and includes an additional step to unenrol students. After reading through the information below, please follow through the guidance on resetting courses.
What is it?
Resetting your course is the start of the process of preparing your course for use with the next cohort of students. Resetting your Moodle course removes students' work and grades but leaves your course resources or activities in place.
Course resets DO NOT happen automatically. Because of the differences in the way Moodle courses run it is not practical to automate this process. This means that it is the course owner's responsibility to reset their course.
It is very important that you reset your course between cohorts!
Moodle courses should only be reset after the snapshot is taken for that year, otherwise all of the student's contributions, assessments and grades will be deleted.
Reasons that you do this include:
- Clear out old student data.
- Remove students permissions from Moodle courses.
- Prepare for the new academic year.
- Remove Student records from Moodle database.
- Makes existing/current courses easier to manage and less prone to error.
- Ensures your Turnitin assignments are not duplicates from the previous academic cohort.
- Enables an accurate copy to be kept on the next Moodle Snapshot.
- Keep our campus licensing agreements at the correct level.
Who can reset?
Course administrators and Tutors can reset a Moodle course.
Before I start...
Check the UCL Moodle snapshot has been taken for the year, so that there is a backup of all the previous cohort of students' contributions, assessments and grades.
How do I...?
Reset your course
How you reset your course depends on what timetable it follows.
If your course follows the standard undergraduate timetable, with teaching starting in September and finishing some time in early summer, with a clear period of student inactivity on the course during July and August then follow the instructions for standard course resets. You generally have a window of time in which to reset your course starting immediately AFTER the yearly Moodle snapshot, and before teaching is due to start for the new academic year
If your course doesn't follow the standard UG timetable, e.g. it is a postgraduate course or has a Late Summer Assessment, then follow the instructions for non-standard course resets. Non standard resets can occur at any time of the year. Often there is overlap between the running of different yearly instances of the course, in which case the reset is usually prompted by the need for a new course for the incoming cohort.
Re-enable Portico enrolments
It is important to re-activate your Portico enrolments when you reset your course. We recommend doing this once the academic year has rolled over in Portico, so from the 1st August for undergraduate courses.
The automatic updating of enrolments in Moodle from Portico is currently unavailable. We anticipate this will be available from 20 August for 2019/20 data
Further guidance on Enrolments is available from moodledocs, however, please note that there is no guidance available on moodledocs for Portico enrolments, as this is a custom feature of UCL Moodle.
If you find any inaccurate or missing information you can even update this yourself (it's a communal wiki).
If you have a specific question about the tool please contact the Digital Education team.
You should only reset your courses after the snapshot is taken for that year, otherwise all of the student's contributions, assessments and grades will be deleted.
Examples and case studies
Questions & Answers