Ensure you undertake these actions in the new rolled-over page for the next academic year.
Only make these changes in your new 2023/24 course page.
If you have any concerns, please contact the Digital Education team before you change any content:.
Using the Date Manager, review and update Moodle activity dates, such as Moodle assignments, Turnitin assignments, Databases, Forums, Lessons, Quizzes and Workshops.
Review and update your course page title and any activity names that include dates or years, as needed.
If you have hyperlinks to other rolled-over Moodle courses in your course, or know of links to your Moodle course page from other places, you will need to update these.
As per the guidance on M10 - Reading List, review and mend links to reading list items, so they point to the current reading list
As per the guidance on M05d - Common Timetable block, review and update the details for the Common Timetable block.
All LectureCast links in your Moodle course are copied over from the previous year. LectureCast activity links from last year need to be hidden as soon as possible, before being linked to the new year section in LectureCast. You can easily hide the links all at once (or delete them if you are not planning on using last year's recordings) using the Bulk Editing feature.
Please make sure you link your rolled-over course to the relevant LectureCast section for next year by following the instructions on the Preparing for the new Academic Year - Lecturecast roll-over page.
On 1st August 2023, the new sections for the 2023/24 academic year will be available in LectureCast, you can then start linking your rolled-over course to the relevant LectureCast section for next year.
Zoom meeting links are not copied over from the previous year. Add new Zoom meeting links where appropriate, following the guidance on the M60 - Zoom Meeting page.
All LTI links are copied over from the previous year. Add new LTI links where appropriate, following the guidance on the M39 - External Tool (LTI) page.
By default, the Rollover Tool imports entries into the Glossary activities.
If you want a Glossary activity to be empty in the new year's page, you need to duplicate the rolled-over activity, then delete the original.
By default, the Rollover Tool imports entries into the Database activities.
If you want a Database activity to be empty in the new year's page, you need to duplicate the rolled-over activity then delete the original, using the same process as for the Glossary activity above.
If your course was using groups and activity restrictions linked to groups in your 2022/23 course, these will have rolled over to the 2023/24 course.
If you require new groups, groupings and/or activity restrictions linked to groups in your 2023/24 course, you need to create these following the guidance on the M13 - Groups and groupings page.
If you were using CMIS groups through Portico mappings in 2022/23, you will need to remove these groups from the rolled-over course before you activate the mappings again, and import the new CMIS groups (from August 2023).
If using the Group Choice activity, you will notice that some responses from the previous year will have rolled over to the new course.
To remove all responses and reset the choices to zero, you need to re-add the groups to the activity:
If you require any help with the Group choice activity please check the guidance on the M13a - Group Choice page.
While updating Moodle course content, take a moment to review the Course Summary. This can be found by clicking the Settings tab at the top of the course site, then scrolling to the Description section.
The course summary is shown whenever someone searches for the course. Ensure any place-holder text has been replaced with a brief description, so that students can see what it covers and can distinguish it from courses with a similar title. The summary should ideally be no longer than two to three lines.
Learning objectives, reading lists, assessment dates, etc. should not be included here, but within the course itself.
If you have any concerns, please contact the Digital Education team before you change any content.
If you have badges set up and enabled in your 2022/23 course, they get rolled over to the 2023/24 course.
However, there are two conditions needed for the badges to be awarded (based on conditions you have set):
After a course rollover, the Portico mappings will need to be updated in order for the new students to be enrolled into the course. This must be done by activating the new year's mapping.
Follow the guidance on the M30g - Module mapping process for rolled-over courses page.
Do not activate mappings until after mid-August - the new mappings in the Portico block will only be available from August 2023.
If you set it before, you risk it being removed and having to redo it late August, onwards.