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Important
Only Moodle Administrative roles can alter the Read-Only functions. All roles can see the base Course LifeCycle block and information
The Course Life Cycle (CLC) Read-Only tool allows a Moodle Administrator role to disable or change the date for the automatic Read-Only course function.
For each course, the tool behaves as follows:
All staff can see the base CLC Read-Only Block. Students cannot.
Only administrator roles (Course Administrator, Tutor, Category Administrator etc) have access to the settings section of the block.
Only the Course Administrator role (Administrator, Tutor etc) can use the Course CLC Read-Only Block functionality.
Usually, the course administrator or tutor who previously would have undertaken the ‘reset’ process for the new academic year, and now the Rollover process, would likely be responsible for altering the block if the default settings were incorrect.
The block will display the year category and the course's start and end date. Once the course end date is reached, the block will then show the automatic read-only date. The read-only date is calculated using either the course end date plus 11 weeks, or the end of the late summer assessment plus 11 weeks.
Once a suggested date has been shown, the Automatic Read-Only Settings button will appear. Clicking on this button will allow you to:-
1) Turn off the read-only function
2) Select an alternative date for the course to become read-only. Please note that any alternative course read-only date must be after the suggested date. No dates prior to the suggested date will be accepted by the tool.
Previously when we took a yearly Moodle Snapshot we would make that entire instance of Moodle Read-Only after a specific agreed time. This was to meet our alignment with the UCL data retention policy, and to ensure students could access previous years course content that they had access to. Since we now only have one Moodle, we required a way of individually locking down courses to effectively "snapshot" at the course level. The CLC Read-Only block was developed to facilitate this.
If you have enabled a 'Course end date', your course will become Read-Only 84 days (12 weeks) after this date.
As long as your course has a defined course start date and end date (which it should if you have used the Course Rollover tool), you will not need to do anything to make your course Read-Only as this will happen automatically. The date for the course being made Read-Only will be displayed once the course end date is reached.
At the current time, courses can only be made editable again by the Digital Education Services team. Please contact digi-ed@ucl.ac.uk
For feedback and feature requests or improvements, please contact digi-ed@ucl.ac.uk
important
Only Moodle Administrative roles can alter the Read-Only functions. All roles can see the base Course LifeCycle block and information