Zoom Meeting is an open source (GPL) plugin that allows for the creation and joining of Zoom meetings directly within Moodle.
Zoom can be used for a variety of teaching and learning activities, including seminars and interactive group study, Q&A discussions, guest lectures, and tutorials. It provides a range of different functions in a live, or synchronous, learning environment. These features include:
Course administrators and tutors can add a Zoom Meeting to their Moodle courses.
Students can join a created Zoom Meeting from their Moodle courses, plus they will also appear in their Moodle calendar.
PLEASE NOTE: By default Zoom meetings will NOT be recorded. You need to manually activate recording when you start a Zoom meeting.
Consider if you should be using Zoom, Microsoft Teams or Lecturecast for teaching. Zoom was introduced as another option for remote teaching. The teaching platform you choose will depend on a variety of factors including teaching requirements, the course subject, and – critically – whether your live sessions include students who are based in China. To help you understand which platform is best suited for you, we have outlined the core functionality, benefits and considerations of Zoom, Microsoft Teams and Lecturecast on the Choosing the right platform for live teaching webpage.
Provide an indicator of effort (such as timings or page counts) for all compulsory tasks
Link to instructions for any e-learning tools that students are expected to use.
For Student Active Participation it is suggested that:
The process to add a Zoom meeting is straightforward, with one meeting activity required by per meeting you wish to take place. There are several options for configuring meetings on Zoom but we recommend using the default values.
Currently you're unable to create and pre-assign breakout rooms within Moodle directly, but once you're meeting is scheduled, you can add these within Zoom itself.
Once you have created Zoom meetings within your Moodle course, starting or joining these meetings is a quick process. Please note the button to start a meeting as host, or join as a participant, won't appear within the Zoom meeting activity until 15 minutes before the scheduled start time.
Before the session:
Any course administrator creating Zoom Meetings on behalf of lecturers must request scheduling privileges from the intended Host before creating the Zoom meeting.
The intended Host can grant the administrator scheduling privileges as explained in the Zoom guide on scheduling privileges. The Host must be registered with a UCL Zoom account, and they must be enrolled as a Tutor onto the Moodle course where the meeting is created.
Once scheduling privileges are granted, the administrator can create the Zoom meeting as per the instructions above, with the additional option now available to schedule on behalf of another user, as shown below. Please note the drop down menu will only show Tutors who are enrolled on the Moodle course.
During the session:
Participants in the session will be placed in the waiting room until the Host or Alternative Host joins. Once the Host or Alternative Host joins, UCL users will be automatically permitted entry into the session. Non UCL users will remain in the waiting room, for the Host or Alternative Host to admit.
There is a small chance that someone might join with the same or similar name as your guest lecturer, so before admitting a user, please liaise with your guest lecturer so that you know you are admitting the correct person. You should never need to admit a student as they should join with their UCL Zoom account and thereby bypass the waiting room.
When your guest lecturer joins successfully, you can elevate them to co-host so they can share their screen to present.
Select the Record button within the Zoom meeting, to record the meeting. (If you do not manually record your Zoom meeting, you will be unable to receive a video recording of the meeting).
Starting on Friday, August 4th, 2023, your Zoom recordings will no longer be automatically ingested to your Lecturecast (Echo360) library unless you choose to opt-in. However, if you choose to opt-in, all your Zoom recordings will be automatically saved within Lecturecast.
Below, you'll find the steps for selecting the option to automatically ingest Zoom recording into your Lecturecast/Echo360 library.:
Step 1: Log in to Lecturecast ( Echo360 )
Step 2: To opt-in, click on the 'cog' icon that is located towards the top right of the screen and click on the ‘Account Settings’ option.
Step 3: Once the 'Account Settings' screen opens, click on the ‘Zoom Settings’ link from the left-hand menu.
Step 4: Make sure that the ‘Automatically copy Zoom recordings to Echo360’ option is toggled to the ON position, as per screenshot below:
This is recommended only if the majority of your Zoom recordings are teaching-related, such as lectures or tutorials, as it allows for future reference and easy sharing with your students.
Zoom recordings are automatically saved in the Lecturecast library of the host, which is the person who organised the Zoom meeting. If using the Zoom plugin in Moodle, a recording will be saved in the personal Lecturecast library of the course administrator or tutor who created the Zoom activity. Please see the Zoom recordings in Lecturecast guidance on how to make recordings available to students.
Additionally, there are two other ways to share a Zoom recording with your students:
During a Zoom meeting, the Host can make other tutors or staff Co-hosts in order to help manage the session. This is especially useful for large sessions. See Zoom's guidance on how to enable and use the Co-host option. For guidance on the Co-host role and others, see Zoom's guidance on Roles.
The Zoom Meetings plugin only assigns the user who created the activity as the host within Zoom. The Alternative Host role does not have the complete Host permissions, see Zoom's guidance on Roles. If you are scheduling on behalf of someone, it is preferable to request scheduling privileges as explained under Scheduling on behalf of another user.
When you delete a Zoom meeting activity from your Moodle course, it's sent to the recycle bin of your course and it stays there for 12 weeks. You will receive an e-mail notification shortly after doing this confirming your scheduled meeting has been deleted from Zoom itself. If the meeting was deleted intentionally as it's no longer needed, you don't need to do anything extra. However, if the meeting was deleted by mistake, you have 12 weeks to restore the activity from the recycle bin and the meeting will once again be scheduled in Zoom.
We don't recommend using Moodle's duplicate function on Zoom meeting activities. If you wish to setup multiple meetings with the same settings, please manually create a Zoom meeting activity each time.
Any user with the ability to edit a Moodle course is able to edit the Zoom meeting activities that they're not a host for. Due to this, please take care when editing Moodle courses that may have Zoom meetings with different hosts, as any edits are saved in Zoom.
Editing a Zoom meeting name on Moodle will appear to change the name of the Zoom meeting on Zoom. However, the edit is only temporary. Digital Education is currently investigating this issue.
During the setup of a Zoom meeting, you can create a recurring meeting, which is a single, never ending meeting. We don't recommend using this option and recommend creating individual meeting activities within your Moodle course. While this does create more work, these individual activities appear in the Moodle calendar and timeline of your students alongside Moodle or TurnitIn assignments.
The waiting room for a Zoom meeting will open 15 minutes before the session is due to begin. During this time, students are able to join the meeting ahead of time. As a host, you will receive one email notification per student that joins the waiting room before you join the scheduled meeting.
The Zoom Meetings plugin currently doesn't support the creation of breakout rooms within Moodle. You're still able to create and use breakout rooms within Zoom itself once the meeting has started.
Go to the Known Issues - Moodle Wiki page
No, the Zoom Meetings plugin is for creating meetings within Moodle directly and there's no way to create an activity that's directed to an already scheduled meeting.
You can set up a meeting with multiple hosts by listing the UCL e-mail address of each host in the Alternative Hosts field. If there's more than one, please separate these with a comma.
Students don't receive a notification e-mail, but will have the meeting appear in their Moodle calendar. This doesn't sync automatically to Outlook, but student's can export their calendar, which is covered in the Moodle guides for students.
The Zoom Meeting activities can be restricted by M13 - Groups and groupingson a Moodle course if you wish to restrict who can access specific meetings. Likewise, the student's Moodle calendar won't include any meetings they can't access due to group restrictions.
No, however, we would recommend enrolling any Alternative Hosts onto the relevant Moodle courses so the Zoom sessions are listed in their Moodle calendar. Alternative hosts will receive an e-mail notification that contains a join link for the meeting.
Alternative hosts don't need to be added into the groups either. Any user enrolled onto a Moodle course as a course administrator, tutor or non-editing tutor can view activities regardless of their activity restrictions.
For more information on using Zoom, please see the Zoom Resource Centre.