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You may also wish to refer to the JISC Legal guidelines on e-assessment.

Moodle Exam Process

As early as possible

  • Book a cluster room

6 weeks before

  •  Students who require special arrangements must notify Student Disability Services

4 weeks before

  •   Identify and brief the invigilators who will attend the exam in each location
  • Notify ISD about the exam using the exam notification form

3 weeks before

2 weeks before

  • Send your exam to at least one colleague for testing of both the content of the questions & answers and also that they display correctly in Moodle (e.g. font size is large and enough and images display correctly)

1 week before

  • If you would like to, you can ask Digital Education to double-check your exam settings
  • Remind students to check that their UCL username and password are working properly

Before the exam

To learn more about the Moodle exam process and how to ensure the exam goes smoothly sign up to the Moodle Quizzes Training course.

You can see more details about these stages below. 

Advance planning

·       Notify ISD: Please make sure completed the exam notification form at least four weeks notice before the exam is schedule to take place. This will enable Digital Education to ensure that no changes to the Moodle system are planned for, or near, the quiz date. Completing the exam notification form will also notify other parts of ISD, which can ensure all PCs are in working order (for centrally bookable spaces only).

·       Scheduling: Good practice (British Standard 23988) for digital examinations states that no online exam should last more than 90 minutes without a break.  If you need to run a longer exam you should split it into two parts with a break in between.

·       Booking the room: It is recommended that you book a room with 10% more computers than you need, this will ensure that there will be spare computers in the room in case of a computer failure.

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Before the exam:

·       Practice material & briefing students: Familiarise your students with the Moodle assessment tools before they sit the exam, e.g. ask them to complete a trial quiz or upload a test assignment. Let them know the scoring rules, number and types of questions, any navigation constraints and the time limit.

·       Identity checking: Ask students to bring their UCL photo ID cards.

·       Logging in: Remind students to ensure they are able to log into Moodle at least 2 working days before the exam. If they are unable to log in, please ask them to contact the ISD Service Desk.

·       Test your exam: Before issuing an exam to students you should check it thoroughly and ask someone from your discipline to run through it and provide feedback. If using multiple choice questions, double-check the answers. Ensure that distractors (wrong answers) are not too obvious.

·       Brief your invigilators: it is essential that you have enough invigilators to ensure that candidates are not cheating. Invigilators will need to be familiar with the Moodle environment and with your test. 

·       Allowing extra time: If you need to change time or date settings for individual users, for example if a student require extra time, then this can be done via the User overrides option in the Settings menu.

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Moodle settings:

  • Moodle Course Access: Please be aware that all tutors and course administrators that have access to the course will be able to see the quiz questions and answers. If this is a problem, you can request a new Moodle course be set up for the exam that provides only those who need it with access to the exam questions.
  • Introduction: The introduction should include the scoring rules, number and types of questions and the time limit. If some students will receive extra time, this should also be mentioned. If using numeric questions, it should be clear whether students need to enter the unit as well as the number. This should ideally be mentioned in every question it applies to as well.
  • Open the quiz: Ensure that the quiz availability times are accurate.
  • Close the quiz: We recommend disabling the quiz close time, as a count-down timer will automatically appear for the last hour the quiz is open, which could confuse students. If you disable the quiz close time, you must manually close the quiz after the exam so no absent students can see the questions.
  • Time limit: Don't use the Moodle clock to time exams - if there is a network problem during the exam students will lose time. Instead use the clock on the wall to manage timings manually, with invigilators announcing time as in a written examination.
  • When time expires: Ensure this is set to, 'There is a grace period when open attempts can be submitted, but no more questions answered', with the grace period set to 1 week. This allows a period of 1 week when the student can go back into the quiz and click submit, but not answer any further questions. This setting will prevent questions entering the Never Submitted state which can occur if, 'Attempts must be submitted before time expires, or they are not counted' is selected. If an attempt becomes ‘Never Submitted’ then it cannot be graded and there is no way to revert this.
  • Attempts: If this is set to more than 1, students will be able to attempt the exam more than once.
  • Shuffle questions: We recommend you change this to 'Yes' to minimise the chance of students cheating by copying the answers of the people around them.
  • Questions per page: We recommend you set this to 1 per page. If questions are presented in a series of pages or screens students' responses will automatically be saved at the end of each page, ensuring that their responses are not inadvertently lost. Also, students can easily note down the page number if they want to leave a question unanswered and come back to it later.
  • Shuffle within questions (shuffle answers): We recommend you change this to 'Yes' to minimise the chance of students cheating by copying the answers of the people around them.
  • Review Options: All review options should be unticked. If you choose to allow students to see their exam attempts later, you can change these after the exam has concluded and the results analysed by the teaching staff.
  • Password:  We recommend using a password that is easy to enter, but hard to guess. We recommend only using lowercase letter and avoiding special characters. E.g. "purple". If the password is easy to enter students will be more likely to all start their quiz at the same time.

Don't hesitate to ask Digital Education if you would like your settings checked.

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During the exam:

·       Logging in: To avoid possible performance issues when large groups of students are logging into Moodle, we advise that you allow 5-10 minutes before the exam for large groups to log in and ask them to stagger the logins where possible.

·       Complete the attendance sheet: You can use the Digital examination Attendance Sheet

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At the end of the exam:

It is essential to ensure that all students have actually submitted their responses before they leave the room - otherwise (a) they may be able to re-open and complete the exam from another location, and (b) they will not receive a mark for the test. 
You can use the Grader Report inside the quiz (from Settings>Results>Grades) to see who has not yet submitted their responses - those who have not submitted will have a '-' for the quiz instead of a mark.

·       If the entire group remain in the room until the end of the exam, then it will be easy to spot any 'open' tests from the grader report as they will be the ones without a score.

·       If students ask to leave early it is advisable to check their individual record in the Grader Report.

·       If you do discover that a student has left without submitting their answers, please contact Digital Education (via the ISD Service Desk) for advice.

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If you suspect that there has been a problem with security or cheating during the exam, please contact Digital Education who will be able to advise you on how to proceed.

If you are having problems during a digital examination call the ISD Service Desk on 020 7679 5000 (Ext: 25000 within UCL) 

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