As early as possible
- Book a cluster room
6 weeks before
- Students who require special arrangements must notify Student Disability Services
4 weeks before
- Identify and brief the invigilators who will attend the exam in each location
- Notify ELE about the exam using the exam notification form
3 weeks before
- Prepare a practice quiz for your students (an example can be viewed here:http://moodle.ucl.ac.uk/course/view.php?id=13111)
- Setup and check your quiz settings against the Moodle Quiz exams checklist
- Include an informative introduction (on the quiz settings page) using this exam description template text
2 weeks before
- Send your exam to at least one colleague for testing of both the content of the questions & answers and also that they display correctly in Moodle (e.g. font size is large and enough and images display correctly)
1 week before
- Ask ELE to double-check your exam setting
- Remind students to check that their UCL username and password are working properly
Before the exam
- Print a copy of the Moodle Quiz Invigilator Checklist for the chief invigilator
- Print the E-examination Attendance Sheet to record the attendance at the exam
- Optionally, print the Moodle Quiz Exam Reference for each student - especially for students new to e-exams
- Display "Exam in progress" signs on the doors so students don't interrupt the exam
To learn more about the Moodle exam process and how to ensure the exam goes smoothly sign up to the Using Moodle Quizzes for e-exams training course.
We recommend you use the following documents when setting up and running your Moodle exam:
- Moodle Quiz exams checklist
- Moodle invigilator checklist
- E-examination Attendance Sheet
- Moodle Quiz Exam Reference for Students
Please familiarise yourself with UCL's Regulations and Guidelines for Summative Online Assessment.
This guidance is for those running exams using Moodle quizzes.
You may also wish to refer to the JISC Legal guidelines on e-assessment.
- Notify ELE: Please make sure you give E-Learning Environments (ELE) at least four weeks notice to enable us to check security and quiz settings, to ensure that no changes to the Moodle system are planned for, or near, the quiz date, to ensure all PCs are in working order, and to have staff on hand in case of problems. Please use the exam notification form.
- *Scheduling: *Good practice (British Standard 23988) for e-examinations states that no online exam should last more than 90 minutes without a break. If you need to run a longer exam you should split it into two parts with a break in between.
- Booking the room: It is recommended that you book a room with 5-10% more computers than you need, this will ensure that there will be spare computers in the room in case of a computer failure.
- *Allow enough time: *All ISD services are at their busiest between 10am-4pm so you will need to factor this in as logins to WTS, Myriad or Moodle may take longer than usual. Students will need time to login at the start, plus time to submit/upload their answers/assignments at the end of a session.
- Practice material & briefing students: Familiarise your students with the Moodle assessment tools before they sit the exam, e.g. ask them to complete a trial quiz or upload a test assignment. Let them know the scoring rules, number and types of questions, any navigation constraints and the time limit.
- Identity checking: Ask students to bring their UCL photo ID cards.
- *Logging in: *Remind students to ensure they are able to log into Moodle at least 2 working days before the exam. If they are unable to log in, please ask them to contact E-Learning Environments at http://www.ucl.ac.uk/ele
- Test your exam: Before issuing an exam to students you should check it thoroughly and ask someone from your discipline to run through it and provide feedback. If using multiple choice questions, double-check the answers. Ensure that distractors (wrong answers) are not too obvious.
- Brief your invigilators: it is essential that you have enough invigilators to ensure that candidates are not cheating. Invigilators will need to be familiar with the Moodle environment and with your test. More information...
- Check who has access to your course: Be aware that any tutors or administrators on the course will be able to see the quiz questions and answers.
- *Timing: *Don't use the Moodle clock to time exams - if there is a network problem during the exam students will lose time. Instead use the clock on the wall to manage timings manually, with invigilators announcing time as in a written examination. Additionally ensure that the quiz availability times are no longer than necessary.
- Don't use the secure window: Don't use the 'secure window' quiz setting as this causes problems for users of Internet Explorer on WTS and Myriad.
- Use a password: To avoid students being able to access your exam outside the examination cluster you should set a password for the quiz which is only revealed to students at the start of the exam.
- Randomisation: Consider randomising the order in which questions are presented, and randomising the presented order of the answers to minimise the chance of students cheating by copying the answers of the people around them.
- Use pages: If you present questions in a series of pages or screens students' responses will automatically be saved at the end of each page, ensuring that their responses are not inadvertently lost.
- Don't hesitate to ask ELE if you would like your settings checked.
For more information on quiz settings, see the Moodle manual's chapter on Updating a Quiz.
Note that if an examination is summative, i.e. if it leads towards a student's module marks, it must be conducted in a cluster room or similar facility and must be invigilated in accordance with UCL's invigilation procedures (available from firstname.lastname@example.org). In accordance with those procedures an academic should be present at the start.
Additional guidance for Moodle quizzes:
- Invigilators should be familiar with Moodle quizzes.
- Invigilators must know what the candidates are expected to do during the test so that they can spot any attempts to cheat.
- Invigilators should be active - making unannounced movements throughout the cluster room to check screens and general candidate behaviour.
- We recommend having one invigilator for every 30 students, in addition to the ‘chief’ invigilator.
- A member of ELE must be available to be contacted during the examination. This person may be invited to attend for the first 15 minutes to ensure correct operation of the system.
- Use Firefox: The versions of Internet Explorer on WTS and Myriad present problems with Moodle's 'secure' windows which are used for testing. It is essential that students use Firefox for quizzes.
- Logging in: To avoid possible performance issues when large groups of students are logging into Moodle, we advise that you allow 5-10 minutes before the exam for large groups to log in and ask them to stagger the logins where possible. If any students experience problems logging in call ELE (x65678) for assistance.
- *Complete the attendance sheet: *You can use the E-examination Attendance Sheet
- *Make sure that students submit their answers: *See below.
It is essential to ensure that all students have actually submitted their responses before they leave the room - otherwise (a) they may be able to re-open and complete the exam from another location, and (b) they will not receive a mark for the test.
You can use the Grader Report (from Admin>Grades) to see who has not yet submitted their responses - those who have not submitted will have a '-' for the quiz instead of a mark.
- If the entire group remain in the room until the end of the exam then it will be easy to spot any 'open' tests from the grader report as they will be the ones without a score.
- If students ask to leave early it is advisable to check their individual record in the Grader Report.
- If you do discover that a student has left without submitting their answers please contact ELE (email@example.com) for advice.
If you suspect that there has been a problem with security or cheating during the exam, please contact ELE who will be able to advise you on how to proceed.
If you are having problems during an e-examination call the ELE *on *020 7679 (6)5678 or call the ISD Service Desk on x 25000.