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3 - Develop 

 

Plan ahead

(warning) UCLeXtend team (extend@ucl.ac.uk) need three week's notice before a course can go live. The going live process can take longer depending on the complexity of the course and how ready you are.

 

    UCLeXtend is Moodle - the online learning environment

    But, we have made some visual changes (called 'snap') so it's not exactly the same as UCL Moodle. The following guide should cover most of the major differences (there are not really that many, honestly).

    UCLeXtend: A quick guide for course teams / about 'snap':

     

    If you have any questions or something isn't quite right, do get in touch with us.

    Taking ownership of your UCLeXtend space (and giving others permission to edit)

    Once you have a UCLeXtend space you'll be given a teacher (editor) role, so you can make changes and build up the course. If you wish for collaborators to join you, they will need to create an account. You may want to invite them to the platform and provide some basic instructions. We recommend using the text below as it should be clear enough for anyone inside, or outside, UCL.

    Important

    This not how learners are registered onto your course - see further below for this...

    Internal / UCL Staff

    Creating your account for UCLeXtend:

    1. Browse to the UCLeXtend sign-in page and click on UCL Login (via Single sign-on)
    2. Log in via UCL's Single Sign-on service. 
      1. If you have an issue with your account you'll need to resolve it via MyAccount.
    3. On successful login you will be returned to MyeXtend

    Externals / Anyone else

    1. Click on this Registration link; this allows anyone to create an account for UCLeXtend. 
    2. Complete the form to create your account.

    Once your account is created, we can add you to the course(s). Your MyeXtend page may be blank / show 0 courses before this happens.

    Give access to staff and editors (not learners!)

    1. Browse to your UCLeXtend course. 
    2. Click 'Course Tools' from the top, black navigation block and then Participants (or Enrol Users from the Administration block)
    3. Click the small cog next to the heading 'All participants' (near the top)
    4. From the Enrolled Users screen click on the 'Enrol users' button. This brings up a dialogue box where you can select the role (at the top) and then search for a person, by surname is recommended.
      1. Teacher - full view of course and editing access
      2. Non-editing Teacher / Course Reviewer - full view of course but no editing access, can be used for support staff
    5. Find the person and click 'Enrol' - this will add them to the course (if you can't find them - they might not be registered, see above). 

    Break course proposal down into sections

    This varies between courses, but could look something like the following: 

    1. Overall structure
    2. Storyboards/templates (ppt)
    3. Materials used/sections
    4. Activities planned/design

    Build / develop resources and activities

    This will include building individual course course components (for example this might be videos, e-learning content, presentations, session outlines or other things) and also course components directly in Moodle, for example discussion forums, quiz questions, pages of content, etc).

    Review, test, redesign

    When you're developing you'll want to test everything made. This includes the academic rigor of your materials/course design but also smaller parts like checking the links work. Anything that isn't quite right can be looked at once more and redesigned, as needed, to fit in any changes from review/testing. The critical friend in your course team is the best person to review your course. It's best to have someone fresh to the project to test and especially to review your material.

     

    Editorial

    Once your course is ready for testing, review or editorial you'll want to add some test learner accounts. This gives an experience of using the course which will be the same as someone who's registering for real. There is a special role called Reviewer that can be used for this. 

    Creating reviewer, editor or test accounts

    Send the following link to anyone who wishes to register for being a reviewer of your course:

    https://extend.ucl.ac.uk/register/

    Once they have an account you’ll need to add them as a Reviewer to the course. To do this please enable editing in your course, expand the Users menu and then click Enrol users. Click ‘Enrol users’ button (top right) and search for the person, while also selecting the ‘Reviewer’ role from the drop-down list. Reviewers are special and will be automatically kicked-out of the course after a set time therefore it must not be used for learners - see Going Live Section for details.

    Importing content from UCL Moodle (or other places)

    You can bring courses, or parts of courses, from UCL Moodle - you can use Backup and Restore to achieve this and while it works, you're best doing it into an empty destination course as it can change formatting and layout of existing content in the destination. You must also observe the licence of the content, as what's used in normal teaching and learning might not be automatically covered for use with a less define (public) audience or commercial use (income generating) use.  

    Preparation for going live - course details

    When your course is live it'll be listed by enrolled/registered learners from their 'MyeXtend' page. This lists all courses you have access to and is the gateway into them. Below is an example of a Careers course listed in MyeXtend:

    This was achieved by completing two fields in the course Settings screen (Administration block > Edit settings)

    You need to add a Course summary and a single image to the Course summery files (JPEG of 400px * 200px recommended)

    Minimum criteria before going live

    Holding spaces

    You may be going live (and attracting registrations) before your online space is fully developed/finished. In this circumstance we recommend using Topic/Section 0 (the first part of the course space) to provide a welcome/holding message for registered users.

    Include

    • Summary - inform / confirm with your learners what they've registered for. Reduce confusion. 
    • Contact info - they may need to ask someone a question, ask for help or be seeking clarifications. Put a name, email and telephone number. 
    • Date when the course content will be related - so they can set a reminder to come back
    • News forum - for updates to all registered learners; a quick way to contact everyone (comes as a default in all courses). 
    Aligning to the UCL E-Learning Baseline - in progress

    It's recommended to check the UCL e-learning baseline which provides a minimum criteria for the use of Moodle for internal credit-bearing courses at UCL. This is highly recommended (but not enforced) for blended / online courses of all kinds but we may soon also recommend it for UCLeXtend / Life Learning. If it doesn't apply in full, take what you need. 

     

     

    Go live / sign off

    Go-live sign off

    Before your course can go live a few things need to happen (see Implement section, in a moment). The most critical thing is you and the course team are ready. When you are, we ask you to 'sign-off' your course and then we take a look at it. All courses are reviewed by an internal team (large courses = bigger team) before going live. 

    Ready to sign off?

    Just email extend@ucl.ac.uk and tell us your course is finished, you want to go live and we'll go from there.

     


    Next section

    Implement

    • Tracking engagement;
    • Promotion / marketing;
    • Aligning to schedules;
    • Going live;
    • No labels