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titleDo I have to Lecturecast my lectures?

At the current time UCL does not have an opt-out policy for Lecturecast. Use of the system is purely opt-in at the moment, so its use is up to the individual/department to decide.

There are plans to move towards opt-out in coming years, but any such change will be agreed by Educational Committee first, with procedures and tools to facilitate this. Ground work is needed before this, specifically to clarify legal and policy aspects, and a Working Group has been set up under the Office of Vice Provost for Education to review and implement required policies to support an opt out Lecturecast solution.

At the current time the UCL Lecturecast service does not support Live Streaming as part of the service offering. Only lecture capture and associated engagment tools are available as part of the service.

For
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titleCan I Live Steam using Lecturecast?
How much extra work does recording involve?

Very little, once a lecture has been scheduled for recording a lecturer simply has to clip on the radio microphone supplied in the theatre, ensure its turned on and deliver their lecture. 


NB - lecturers making use of manual white boards should note that these are not captured effectively and the LTSS recommend the use of the supplied visualisers to capture lecture elements such as written mathematical exposition, drawings of molecule structure, ad hoc graphs etc.

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titleCan I Live Steam using Lecturecast?

At the current time the UCL Lecturecast service does not support Live Streaming as part of the service offering. Only lecture capture and associated engagment tools are available as part of the service.

For all live streaming needs please contact in the first instance the Digital Media team via stream@ucl.ac.uk


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titleHow do I make a booking for a Lecturecast recording?

Log in to the Lecturecast Scheduler to create or edit a recording schedule. Schedules may only be amended or deleted by the staff member who created the original schedule. Find instructions on how to access the Lecturecast Scheduler and how to schedule a recording in the Lecturecast Scheduler training guides.

Recordings for centrally timetabled teaching events will automatically appear in the associated Lecturecast class within a given module's section.

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titleI cannot find my event on How do I make recordings available to students by default?

To make recordings available within your course by default, please update your planned captures within the Lecturecast Scheduler. Detailed instructions can be found within the Lecturecast Scheduler - Create Bulk Schedules training guide.

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titleI cannot find my event on the Lecturecast scheduler. What should I do?
  • Only events timetabled via CMIS can be scheduled for recording. Check to make sure that your lecture is timetabled via CMIS.
  • Ensure the lecture is taking place in a Lecturecast enabled teaching space.
  • Try searching for any other module codes assigned to your lecture e.g. ECON1001 and ECON1001A as only one code will feed into the scheduler for each event. You could also try doing a search using the ‘Location’ field.
  • Event information is brought into the scheduler on a 3 month rolling basis. Your event will need to occur within the next 3 months to be visible in the Lecturecast Scheduler.

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titleDo I have to deliver my lecture differently?

There are a couple of things worth remembering that reduce possible ambiguities in recordings:-

  • Questions from the floor are often faint in the recording as it is usually only the presenter who has a microphone. Repeating or paraphrasing the question asked before answering will ensure that both the question and response are clear in the final recording.
  • It is best to use the computer cursor/mouse to highlight particular areas of the slide or presentation when they are being referred to. Devices like laser or physical pointers will not be captured.
  • The cameras used by Lecturecast will not effectively record materials being written on white boards. If you need to draw, write or mark-up materials during your presentation it is best to use the in-theatre document camera.
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titleWhat do I need to consider if I want to record a guest speaker?

In the case of external or guest speakers, they should be asked to sign the standard Lecturer consent form. The form is used to gather permission to record their lecture and permission to re-use their copyright material. The completed "Lecturer consent forms" should be retained by the UCL department which has organised the event as proof that we have the relevant permissions. A consent form is available from the main UCL library's Lecturecast copyright page.

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titleWhat do I need to be aware of regarding copyright?

 Guidance on this can be found on the Library's copyright pages for lectures, podcasts etc. 

After recording: managing recordings and more

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titleHow is a Moodle course linked to its associated Lecturecast section?

 Moodle courses act as gateways to associated Lecturecast content and therefore the course link to Lecturecast must be set up before course staff and students can access the Lecturecast content.

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titleHow do I get instructor access to my Lecturecast section(s)?

For a given course, a Lecturecast activity link (or links) need to be added within Moodle and then mapped to the appropriate Lecturecast section. Roles and associated rights within a Lecturecast section are assigned at the point of clicking through the link(s). Rights assigned are:

Students and non-editing tutors on the Moodle course → Students on the linked Lecturecast section
Tutors and course administrators on the Moodle course → Instructors on the linked Lecturecast section

Find out how to link a Lecturecast section on a Moodle course in the Linking Moodle to Lecturecast training guides.

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titleCan my recording be edited?
Yes, basic editing functionality allows sections to be removed from a video.
  • Wear the radio microphone and ensure it's turned on.
  • Recording will start and end at set times - staying to timetable will make a better recording.
  • Recordings look better when the speaker is well-lit.
  • Habits are much more noticeable on video - gestures, ums, frequent phrases, looking at the screen, etc.
  • Remember this is being captured - only say what you are willing to put on the record.
  • Questions from the floor are often faint in the recording as it is usually only the presenter who has a microphone. Repeating or paraphrasing the question asked before answering will ensure that both the question and response are clear in the final recording.
  • It is best to use the computer cursor/mouse to highlight particular areas of the slide or presentation when they are being referred to. Devices like laser or physical pointers will not be captured.
  • The cameras used by Lecturecast will not effectively record materials being written on white boards. If you need to draw, write or mark-up materials during your presentation it is best to use the in-theatre document camera.
  • Not all lecturers use slide presentation, but they do make it easier to navigate the final recording.
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titleWhat do I need to consider if I want to record a guest speaker?

In the case of external or guest speakers, they should be asked to sign the standard Lecturer consent form. The form is used to gather permission to record their lecture and permission to re-use their copyright material. The completed "Lecturer consent forms" should be retained by the UCL department which has organised the event as proof that we have the relevant permissions. A consent form is available from the main UCL library's Lecturecast copyright page.

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titleWhat do I need to be aware of regarding copyright?

 Guidance on this can be found on the Library's copyright pages for lectures, podcasts etc. 

After recording: managing recordings and more


Expand
titleHow is a Moodle course linked to its associated Lecturecast section?

 Moodle courses act as gateways to associated Lecturecast content and therefore the course link to Lecturecast must be set up before course staff and students can access the Lecturecast content.

Expand
titleHow do I get instructor access to my Lecturecast section(s)?

For a given course, a Lecturecast activity link (or links) need to be added within Moodle and then mapped to the appropriate Lecturecast section. Roles and associated rights within a Lecturecast section are assigned at the point of clicking through the link(s). Rights assigned are:

Students and non-editing tutors on the Moodle course → Students on the linked Lecturecast section
Tutors and course administrators on the Moodle course → Instructors on the linked Lecturecast section

Find out how to link a Lecturecast section on a Moodle course in the Linking Moodle to Lecturecast training guides.

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titleCan my recording be edited?

Yes, basic editing functionality allows sections to be removed from a video. 

Very little, once a lecture has been scheduled for recording a lecturer simply has to clip on the radio microphone supplied in the theatre, ensure its turned on and deliver their lecture. 


NB - lecturers making use of manual white boards should note that these are not captured effectively and the LTSS recommend the use of the supplied visualisers to capture lecture elements such as written mathematical exposition, drawings of molecule structure, ad hoc graphs etc.

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titleCan the presenter be removed from a recording?

This is possible if student content such as Q&A, notes etc. has not already been associated with the class content. Find out how to remove the presenter from a recording in the training guide.

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titleIf my lecture is recorded with a colleagues' lecture in the same slot will I have complete control over my part of the recording?

Yes, this is possible, you can create a copy of the recording on the system and then edit out sections you don't wish to include. Detailed instructions can be found within the Lecturecast ALP - Edit a capture training guide.

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titleCan the presenter be removed from a recording?

This is possible if student content such as Q&A, notes etc. has not already been associated with the class content. Find out how to remove the presenter from a recording in the  training guide.

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titleDo I have to edit my recording before publishing?

In most cases editing Lecturecast recordings is not strictly necessary and the choice to edit or not is the personal preference of the presenter (or decided by departmental policy). It is important however, where for example, personal conversations between event attendees may have been inadvertantly recorded, that these be removed. When scheduling recordings there is an option to make recordings automatically available to students or to hold them back for review before making them available.
Instructors can make any recording available or unavailable at any time and if material does need to be removed it's recommended that recordings are made unavailable until any edits have been completed and processed.

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