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To facilitate the changing combination of required end of year tasks in combination with the late summer assessments, we request that all late summer assessments take place within the 19/20 Moodle Snapshot that will be created on the 13th of July 2020. Please note: The 19/20 snapshot should only be used for Late Summer Assessments and all other work follows normal process. For example, if you run a Masters Dissertation Module every year this does not fall under this category and you should carry on with your existing process by using live Moodle 20-21 for your students submissions

The reason why we are asking that you follow this guidance is as follows:

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titleWhat is changing and why?

This year 19/20 sees a significant increase and change in practice to the late summer assessments process (https://www.ucl.ac.uk/academic-manual/recent-changes/late-summer-assessments-2019-20). To facilitate the changing combination of required end of year tasks in combination with the late summer assessments, we now request that all late summer assessments take place within the 19/20 Moodle Snapshot that will be created on the 13th of July 2020.

The reason why we are asking that you follow this guidance is as follows:

  • All associated course content and student/cohort data will remain consistent and associated with the correct Moodle snapshot in this case 19/20.
  • Completing late summer assessment within the 19/20 Snapshot allows all the “live” Moodle courses to be reset and normal end of year course activities to take place from the 1415th July, so course teams can begin immediately on 20/21 courses.
  • Additional Moodle course creation is kept to a minimum within the live Moodle instance, and aids in Moodle housekeeping activities (reducing dead/unwanted courses, improving long term database performance).
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titleDoes this change affect all courses which run over the Summer?

No, this change is ONLY for late summer assessments (https://www.ucl.ac.uk/academic-manual/recent-changes/late-summer-assessments-2019-20). This change does not apply to any modules which have always run over the summer or any postgraduate modules which finish later on in the year. For these modules please follow your normal processes. Moodle Snapshot is unable to cope with all these courses and therefore can only run LSA.

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titleWhat is a Snapshot of Moodle?

The snapshot (previously known as the Archive) is a 'point-in-time' copy of UCL Moodle (http://moodle.ucl.ac.uk) taken for reference purposes. All records present on this date will be included in the snapshot. This includes, but is not limited to, course content, i.e. resources and activities, and stored records, i.e. forum posts, assignments, and grades. Modifications are made to ensure staff and students are moved into read-only roles. If the Late Summer Assessments does not apply to you course, students can view content but not take part in any two-way activities (quizzes, forums, assignments etc). While this retains most of their respective functionality, it prohibits further editing or changes to course content, grades and enrolments. The purpose is to retain an accessible digital record of each course for students and staff. Courses will be kept in the archive for up to five years.


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