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NOTE: Students, Visitors, Honoraries and Associate Staff will not appear in the list of potential Moodle users unless they have signed in and accepted the Moodle T&C's.  For this reason, when enroling students, using Portico enrolment or an Enrolment Key is preferable.

Why use it?

- None at this timeGrant a member of staff aces to a Moodle course. Students can also be enrolled if the Portico enrolment method is not applicable.

Who can use it?

- None at this timeAnyone with editing permissions on a course including Tutors and Course Administrators

Before I start...

- None at this time

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    1. From within your Moodle course go to the This course block tab/dropdown menu at the top of the Moodle window.
    2. Under this tab click participantson Participants
    3. From here you can click click on Enrol users to add staff to your course
    4. In the the Enrol users pop-up window, use the Assign roles dropdown menu, choose the role you want to assign.
    5. The list shows all people in Moodle - and there's a lot of them. To filter the list down to Then to locate an individual use the search box below the list of accounts.
    6. You can search for their email, name or department.
    7. Click Enrol for the person Select users. Type in and search for either a user's email address or their name. (E.g. first name or last name/surname or first name followed by surname).
    8. Repeat step e. for all the users you want to enrol with the selected role.
    9. Click on Enrol users for the person(s) you wish to give access to your course . Click Finish enrolling users when you are donein accordance with the role you've selected

UCL Moodle role descriptions

The following table explains each role and its purpose.

Course Administrators Students can course content, participate in activities, submit coursework and view their own grades. This role is identical to the Participant role, but with an alternative name. It is used for students currently enrolled in a course.Participants
LeaderLeader can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Course Administrator/Tutor roles, but with an alternative name.

Tutor

Tutors can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the tutor Course Administrator role, but with an alternative name. Used for non- academic staff who require edit access.

TutorCourse Administrator

Tutors Course Administrators can do anything within a course, including enrolling students, editing content, adding activities and grading students. This role is identical to the Course Administrator Tutor role, but with an alternative name. Used for non-academic staff who require edit access.

Non-editing Tutor

Non-editing tutors can teach in courses view and grade students' work, but may not edit content or alter activities or resources. It is used for academic staff, external examiners and Teaching teaching Assistants who can grade student work but DO NOT require edit access.Student

Staff ObserverCan view

Participant

courses, including hidden courses and activities, but may not grade students, edit content or alter activities. This role may be suitable for staff such as those in the Library, Digital Education or Arena.

Student

Students can view course content, participate in activities, submit coursework and view their own grades. This role is identical to the student role, but with an alternative name. It is used for voluntary membership clubs, networks, non-academic Moodle courses and for adding past students to academic Moodle courses.

UCL Support Staff

UCL Support Staff have read-only access and are NOT able to grade student work or see hidden activities and sections. It is used for Subject Librarians, Faculty Information Support Officers, Personal Tutors, Teaching Assistants and External Examiners who do not need to grade student work.

Guest

Guests have minimal privileges, including not being able to see participants lists or user profiles. They have read-only access and cannot participate in any activities. Guests do not need to log in to UCL Moodle to access courses that have been made available to guests, either with an enrolment key (password) or without one.

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