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Covid-19 teaching continuity


Please be advised that UCL's Teaching and Assessment Continuity webpages offer fully up-to-date resources and guidance to support colleagues to teach remotely across a variety of approaches, including lectures, seminars and group study, tutorials, and project supervision. You are advised to visit the Assessments, progression and awards webpages to support the preparation and management of alternative assessment of our students as UCL cancels all in-person exams and assessments in response to the 2020 coronavirus (Covid-19) outbreak.


Overview


If you are running a summative test or exam in Moodle, as well as referring to the examination and e-examination guidance in the Academic Manual, you also need to use this guidance and checklist to ensure you have set up the Quiz or Assignment properly and have considered what to do in case anything goes wrong with the technology. Advice on writing effective exam questions is also available.
Quiz-specific information is preceded by ( quiz icon ).


Info
titleYou must complete the Exam Notification Form

At least four weeks before the exam is scheduled to take place, it is vital you complete the Exam Notification Form so that the Digital Education team and ISD can complete any necessary checks on your Moodle quiz settings and/or room.

If this is the first time you are running an online exam please state this in the Exam Notification Form in "Additional Info" and a member of our team MAY be able to assist you on the day (given enough notice). Please note: These members of staff are not a replacement for invigilators.


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Note
Please familiarise yourself with UCL's Guidelines for Conducting Examinations. You should also refer to the UCL Assessment Regulations, as these also apply to examinations conducted online.

In advance of the exam - checklist

As early as possible

  • Book a computer room

    • It is recommended that you book a room with 10% more computers than you need, this will ensure that there will be spare computers in the room in case of a computer failure.

    • Good practice (British Standard 23988) for digital examinations states that no online exam should last more than 90 minutes without a break.  If you need to run a longer exam you should split it into two parts with a break in between.

    • If you use a non-centrally bookable room (e.g. Birkbeck facilties) please familiarise yourself with the login requirements/facilities in the room BEFORE the exam takes place.

  • Decide what you will do if there are technical issues that prevent you from running the exam on Moodle - e.g. have paper copies ready to be printed, reschedule.

6 weeks before

4 weeks before

  • Identify and brief the invigilators who will attend the exam in each location.

    • It is essential that you have enough invigilators to ensure that candidates are not cheating. Invigilators will need to be familiar with the Moodle environment and with your test. 

  • Notify Digital Education.  Please make sure to complete the Exam Notification Form so that any necessary checks on your Moodle quiz settings and/or room can take place at least four weeks notice before the exam is schedule to take place. 

    • Digital Education will then ensure that no changes to the Moodle system are planned for, or near, the exam date. 

    • ISD will be notified so they can ensure PCs are in working order (for centrally bookable spaces only).

3 weeks before

  • Practice material & briefing students:  Familiarise your students with the Moodle assessment tools before they sit the exam, e.g. ask them to complete a trial quiz or upload a test assignment. 

    • quiz icon Prepare a practice quiz for your students, or use Digital Education's example quiz.  

    • quiz icon Let them know the scoring rules, number and types of questions, any navigation constraints and the time limit.


  • Include an informative introduction (in the description of the quiz or assignment settings). See  Recommended Moodle Quiz Settings for an example of this below.

    .

  • quiz icon Setup and check your quiz settings against the  Moodle Quiz settings below.

    • If it is your first time running a Moodle quiz, you can ask Digital Education to check your settings in advance.

2 weeks before

  • quiz icon Test your exam:   Check the exam thoroughly and ask someone from your discipline to run through it and provide feedback. Check:
    • images load and are mentioned in the question text (so if they don't load during the exam students know they are missing information).
    • text is large enough and easy to read.
    • questions and answers are clearly articulated.
    • distractors (wrong answers) are not too obvious. 
    • double check the answers, if using multiple choice questions.

1 week before

  • Remind students to ensure they are able to log into Moodle at least 2 working days before the exam. If they are unable to log in, please ask them to contact the ISD Service Desk. If on the day a student cannot log in, please contact the Digital Education team, who will be able to set a temporary password for the length of the exam.

Before the exam

  • Print a copy of the Moodle Quiz Invigilator Checklist for the invigilators.

  • Print the Digital Examination Attendance Sheet to record the attendance at the exam.

  • Display "Exam in progress" signs on the doors so other staff and students don't interrupt the exam.

  • Notify students to make sure the show block has been enabled otherwise they may be unable to see the Quiz timer or navigation block. 



quiz iconImage ModifiedRecommended Moodle Quiz Settings


Moodle Course Access:  Please be aware that all tutors and course administrators that have access to the course will be able to see the quiz questions and answers. If this is a problem, you can request a new Moodle course be set up for the exam that provides only those who need it with access to the exam questions.

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  • Use a password that is easy to enter, but hard to guess. E.g. "purple". 

  • Only use lowercase letters.

  • Avoid special characters. 

  • If the password is easy to enter students will be more likely to all start their quiz at the same time.

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On the day of the exam

Immediately before the exam starts:

  • Help line: make a note of the number to call during the exam if you experience any technical problems.

    • Call the ISD Service Desk on 020 7679 5000 (Ext: 25000 within UCL).

  • Complete the attendance sheet: You can use the Digital examination Attendance Sheet.

  • Identity checking:  Ask students to bring their UCL photo ID cards and check this off on the attendance sheet (above).

  • Logging in: Ask students to log in to Moodle as they arrive and navigate to the exam to begin reading the exam guidance. 

    • Exam guidance will inform students of the scoring rules, number and types of questions, any navigation constraints and the time limit.

    • Note: Students will not be able to log in until you give them the password.

    • Allow 5-10 minutes before the exam for large groups to log in and ask students to stagger logins where possible to avoid performance issues.

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During the exam:

  • When the exam starts, write/project the password on a board, as well as reading it out loud, so students can enter it correctly.

  • Allow extra time: If you are manually timing students (as recommended) you can make a note of any extra time a student needs due to technical, or other, reasons. 

    • quiz icon If you are using a timed exam, you will need to change time settings for individual users via the User overrides option in the quiz Settings menu.

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At the end of the exam:

It is essential to ensure that all students have submitted their responses before they leave the room - otherwise (a) they may be able to re-open and complete the exam from another location, and (b) they will not receive a mark for the test. 
quiz icon  You can use the Grader Report inside the quiz (from Administration > Results > Grades) to see who has not yet submitted their responses - those who have not submitted will have 'In progress' in the State column and a '-' in the Completed column. 

  •   If the entire group remain in the room until the end of the exam, then it will be easy to spot any 'open' tests from the grader report as they will be the ones without a score.
  •   If students ask to leave early it is advisable to check their individual record in the Grader Report.
  •   If you do discover that a student has left without submitting their answers, please contact Digital Education (via the ISD Service Desk) for advice.

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After the exam:

Moodle provides statistics on your results and quiz questions, including a calculation of the discrimination efficiency of each question. You can access the report from in the quiz (Administration > Results > Statistics). For further information see the Moodle documents pagehttps://docs.moodle.org/dev/Quiz_report_statistics.

Troubleshooting:

  • If you suspect that there has been a problem with security or cheating during the exam, please contact Digital Education who will be able to advise you on how to proceed.
  • If there are technical problems, you should allow extra time for students to complete the exam, so they are not disadvantaged.
  • If you are having problems during a digital examination call the ISD Service Desk on 020 7679 5000 (Ext: 25000 within UCL).

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