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The format and position of interviewer instructions varies from questionnaire to questionnaire. Depending on where the instruction appears and in which text format, we decide whether it should be entered as an instruction or as part of the question literal. When the formatting is not the same as the question text (i.e. in Bold) and/or there is a carriage return (i.e. is on a separate line) then the instruction text may be entered as an instruction, see Example 1.

Example 1 Questionnaire: NSHD University Questionnaire 1964

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Questionnaire layout:

Archivist view (nshd_64_cmu):

If, however, the instruction text is in the same format as the question text before it and there is no carriage return (i.e. the text runs on) then it is entered as part of the question text; see Example 2.

Example 2 Questionnaire: ALSPAC My Daughter's Well Being

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Questionnaire layout:

Archivist view (alspac_99_msdw):

One instruction per question

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The decision of choosing which text is entered as a statement or part of the question literal and which as an instruction, is discretionary. This is because the way instructions are used within questionnaires can vary greatly and therefore it is difficult to apply a consistent protocol. Some salient features of text entered as instructions are: the text is often shorter, practically-orientated (in answering the question), and positioned closer to the response domain. Furthermore, if the text is entered as a statement then it is positioned after the question component.

Example 3 Questionnaire: BCS Home and All That 1986

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Questionnaire layout:

Archivist view (bcs_86_haat):

Instructions are not repeated

The third principle from the Principles for Archiving Metadata states only to record what is contained within the questionnaire. However, when the same instruction appears twice in a question, it only needs to be entered once and not repeated, see Example 4 where 'Tick all that apply' appears twice in the questionnaire.

Example 4 Questionnaire: BCS Life and Leisure 1986

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Questionnaire layout:

Archivist view (bcs_86_lal):