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Licenced Product Warning

Please note kuraCloud (previously Lab Tutor) is licenced on a per student basis.
If you wish to use to use this software your department must purchase an official license via UCL ISD procurement. For information and contact details please send a request to Digital Education via email digi-ed@ucl.ac.uk

What is it?

kuraCloud Lt (previously known as Lab Tutor) is an online learning platform with ready-to-use content for life sciences, nursing, and medicine to help engage students with life science labs and lessons. This is used via a separate site from Moodle.

This block allows syncing between your Moodle course and kuraCloud Lt folders. A Moodle course can be manually mapped to a kuraCloud Lt folder that synchronises the student's enrolments and grade data. 
The block does not allow tutors to create or manage kuraCloud Lt lessons via Moodle, nor students to access content. This still needs to take place on the kuraCloud Lt platform and be linked via URL for students to access from Moodle.

For more details on the Moodle block integration, this video highlights how this works : https://www.adinstruments.com/support/videos/moodle-and-lt-integration 

Why use it?

Students can be synchronised from Moodle to kuraCloud.
When the sync user enrolments link is clicked (manually), changes in the Moodle course's student enrolment are reflected in kuraCloud: adding, removing and updating students as required. When a student is added to the kuraCloud folder they are sent an invite to create a kuraCloud account.

When the sync grades from kuraCloud link is clicked (manually) , changes to the grades in kuraCloud are reflected in Moodle. Grades for lessons completed in the linked kuraCloud folder are synchronised back into the Moodle Gradebook. 

Who can use it?

Lt licensed course administrators and tutors can add the kuraCloud block to their Moodle course.

Before I start...

Ensure that you have appropriate access to the kuraCloud Lt course you're trying to connect to.
Check that no current students are enrolled in kuraCloud. Any students that exist in your kuraCloud folder but not in Moodle will be deleted from kuraCloud.

Licenced Product Warning

Please note kuraCloud (previously Lab Tutor) is licenced on a per student basis. If you wish to use to use this software your department must purchase an official license via UCL ISD procurement. For information and contact details please send a request to Digital Education via email digi-ed@ucl.ac.uk

Meeting the baseline

The  UCL e-Learning baseline  suggests the following for orientation :

  • 2.2 Explain participation requirements
    • Identify which activities are compulsory and optional
    • Provide an  indicator of effort  (such as timings or page counts) for all compulsory tasks

    • Explain how students are expected to use UCL and external e-learning tools. This  PowerPoint Induction template  provides a starting point. Wholly online courses might provide this information as a screen-cast video, with a voice over
    • Link to  instructions  for any e-learning tools that students are expected to use.

 For  student active  participation  it is suggested that:

  • 9.1 Students are encouraged and supported to work with learning resources
    Student should be encouraged to investigate, share or discuss through quizzes, simulations, forums, blogs, wikis, glossaries, or databases.

How do I set one up? 

 Adding a kuraCloud block and mapping to a kuraCloud folder

  1. Please check that you have enough licences for your students, first.
  2. Navigate to your Moodle course and Turn editing on. 
  3. Select Add a block in the right hand column. 
  4. Select kuraCloud from the list. 
  5. Select Setup kuraCloud mapping. 
  6. Select the course to be mapped to from the provided drop-down menu or type to search. 
  7. Click the Save changes button. 

The new mapping should now be listed at the bottom of the course page on Moodle. 

Note: When mapping is complete you will no longer be able to edit the students from within that kuraCloud folder. 

Removing mapping to a kuraCloud folder

 You may wish to remove mapping to a kuraCloud Lt folder in order to change access for your students to a new folder in Lt.

  1. Navigate to the course kuraCloud block. 
  2. Select the bin icon to delete course mapping. 
  3. Select Continue to confirm deletion.

Note

The following information may be useful to users that are considering the removal of a course mapping: 

  • If a course mapping is removed, student accounts that were synchronised from Moodle will remain in the kuraCloud folder. These accounts may be deleted manually from within kuraCloud. 
  • A mapping may only be removed from active kuraCloud folders. If a kuraCloud folder is deleted it must first be restored before the mapping can be removed. This kuraCloud folder may safely be deleted again when the mapping is removed. 

Synchronising students' list 

You will need to run this synchronisation manually every time your Moodle student list changes, for the students to have access to the Lt content in your lesson.

Caution

Be sure to carefully review the detailed summary that is provided to ensure you are happy with the outcome of this synchronisation. The following important points should be considered: 

  1. Ensure you select the correct kuraCloud folder. You could otherwise accidently delete users from an existing folder.
  2. Students that exist in your kuraCloud folder but not in Moodle will be deleted from kuraCloud. 
  3. If a student’s email has changed in kuraCloud or Moodle following a previous synchronisation, the student’s kuraCloud account will be deleted and a new invite will be sent to their new email address.
  4. Only Moodle users with the institution role of ‘Student’ and the course role of ‘Student’ will be synchronised to kuraCloud. (These are default values within Moodle)

 

Within Moodle: 

  1. Navigate to the course kuraCloud block. 
  2. Select Sync user enrolments 
  3. The users to be added, updated and deleted will be displayed. 
  4. Select Continue to confirm synchronisation. 

Students that have been synchronised will be created within the mapped course in kuraCloud and be sent an invite email. If the kuraCloud folder already contains students with a matching email address from Moodle their details will be updated and no invite will be sent.

If you make changes to student’s details (including deleting students) within a mapped course you should resynchronise to ensure consistency across platforms.  

Synchronising students' grades 

This will synchronise all grades within a mapped course from kuraCloud to Moodle. 

Caution

 If a lesson has a negative grade in kuraCloud it will become zero in Moodle. If a lesson has grade greater than its maximum in kuraCloud then it will be reduced to the maximum grade for that lesson. 

Within Moodle: 

  1. Navigate to the course kuraCloud block.  
  2. Select Sync grades from kuraCloud.  Note: if students have not yet been synchronised for this course then you will be redirected to the 'synchronise students page'. 
  3. Grades will be synchronised from kuraCloud to Moodle. 

Editing and deleting courses 

Course mappings are resilient and will be remembered if the following occurs: 

  • A mapped kuraCloud folder is deleted. 
  • A mapped Moodle course is deleted. 

Restoring the deleted course on either platform will reinstate the functionality of the mapping so it can be used again. 

Deleting a course within one platform will not delete the corresponding course within the other platform. 

Accessibility

Only basic accessibility checks have been carried on, with no critical findings.
Full accessibility check will be performed and any issues found will be highlighted here. In the meantime, if you encounter any accessibility issues with this block, please report them to 
digi-ed@ucl.ac.uk.

Caution 

Be sure to carefully review the detailed summary that is provided to ensure you are happy with the outcome of this synchronisation. The following important 

points should be considered: 

  1. Students that exist in your kuraCloud folder but not in Moodle will be deleted from kuraCloud. 
  2. If a student’s email has changed in kuraCloud or Moodle following a previous synchronisation, the student’s kuraCloud account will be deleted and a new invite will be sent to their new email address. 
  3. Only Moodle users with the institution role of ‘Student’ and the course role of ‘Student’ will be synchronised to kuraCloud. 

Examples and case studies 

Coming soon.

Questions & answers 

Coming soon.

Further information 

This guide was partly adapted from the kuraCloud Lt 'LMS Integration - Moodle' document.