M05c - Quickmail Block

Keywords: communication, email, reminders, alerts

What is it?

The Quickmail block allows tutors to email course participants by providing a link to a tool that has a checkbox list of all participants in the course, a mail composition text area and a field for attaching a file from the course files area. After selecting each participant, an email will be sent to their standard email inbox. When multiple participants are selected, Quickmail sends an individual email to each one, so they will not see the email address of any other recipients.

If your course has Moodle groups the Quickmail block allows you to select all participants in a particular group as well as individuals.

Why use it?

A copy of all sent messages will appear in the Quickmail History. This enhances the existing communications systems of messaging (one user) and subscribed forums (all subscribers) by allowing tutors to select a specific subset of students or colleagues.

Who can use it?

Tutors and course administrators can use the Quickmail block to send emails to students and staff enrolled on the course.

The Quickmail block is hidden from students by default. You can allow students to send emails using the Quickmail block. To do this, make sure Editing is turned on and click the configuration link at the bottom of the block. Select Yes alongside Allow students to use Quickmail.

Before I start...

Consider whether it is better to use the Quickmail block or the Discussion Forum to send email alerts to students. Like the Quickmail block, discussion forums also allow you to email groups of students.

How do I use it?

Go to your Moodle course and turn editing on.
At the bottom of the right column, find the Add a block and select 'Quickmail' from the drop-down menu.
The Quickmail block will appear at the bottom of the right-hand column.

Further help

Further guidance on Quickmail block is available from moodledocs.

If you find any inaccurate or missing information you can even update this yourself (it's a communal wiki).

If you have a specific question about the tool please contact the Digital Education team.

Caution

Note

Only students in a group can use the Quickmail block at the moment. We are working to fix this issue, but for now, the workaround is to create a Moodle group and add all students to it.

Note: Using the QuickMail block in a course with hundreds of participants may cause the Compose New Email page to load slowly.

Examples and case studies

When you want to quickly inform students of a new uploaded material on Moodle.

Questions & Answers

Q. Why is the Compose New Email page loading slowly?

A. If you have with hundreds of students enrolled, it may take a while to load the Compose New Email page.

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