UCL WIKI

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Each element entered into Archivist must have a unique label as part of its entry. Generally this is made up of a prefix, which refers to the type of element (loop, statement, etc) and a question reference which is made up from the question number in the questionnaire. Exceptions to this construction are outlined in tables below. The question reference part of the label may include underscores between the parts of the question number, or the question reference may be collapsed. See ‘Question ref collapsed?’ column in the tables below for guidance as to when to collapse the question reference.

Sequences

Prefix

Question ref collapsed?

Construction Notes

Typical Examples

None

N/A

  • Sequences do not have a constructed reference. The sequence label is the exact text of the sequence as found in the questionnaire. Capitalisation, punctuation and spacing should be included exactly as found in the questionnaire. Underlining, bold and italics are not included.

SECTION G: YOUR DIET

Your feelings in the past week

Section 1 Child’s Behaviour

DEVELOPMENT.

1: ACTIVITY AND EXERCISE

Loops

Prefix

Question ref  collapsed?

Construction NotesTypical Examples

l­_

Yes

  • Loop labels reference the first construct contained in the loop, e.g. a question or a sequence.
  • If the label references a question, the question numbering is collapsed, i.e. underscores are not input between the components that make up the question reference portion of the label.

l_qF3b

l_friends

 

 

  • Label construction when question numbers repeat within questionnaire: Some questionnaires repeat question numbering from section to section. In this case, a section identifier needs to be added to the loop label. If the section identifier is numeric, add ‘s’ before the section number and ‘q’ before the question number. If the section identifier contains text only, then the label is made up of the section name (all lower case and words run together) followed by an underscore and the question reference. Further guidance is available here.

l_s1q1

Conditions

Prefix

Question ref collapsed?

Construction Notes

Typical Examples

c_

Yes

  • Condition labels are numbered from the question that gives rise to the condition. This question is often, but not always, the question immediately above the condition text in the questionnaire.
  • The question reference in the label is collapsed, i.e. underscores are not input between the components that make up the question reference portion of the label.
  • If the condition arises from more than one question, the label is numbered from the first question that creates the condition.
  • If there is no question to reference for the condition, then the condition label numbering uses the question number for the first question that is dependent on the condition.

c_qG3a

c_q14c

c_q11d

 

 

  • Labels when one question generates multiple conditions: If there is more than one condition arising from a question, lower case roman numerals, preceded by an underscore, are added to the condition labels.

c_qB11a_i

c_qB11a_ii

 

 

  • Label construction when question numbers repeat within questionnaire: Some questionnaires repeat question numbering from section to section. In this case, a section identifier needs to be added to the condition label. If the section identifier is numeric, add ‘s’ before the section number and ‘q’ before the question number. If the section identifier contains text only, then the label is made up of the section name (all lower case and words run together) followed by an underscore and the question reference. Further guidance is available here.

c_s1q6

c_s1q6c

One question generates multiple conditions:

c_s1q2_i

c_s1q2_ii

Statements

Prefix

Question ref collapsed?

Construction Notes

Typical Examples

s_

Yes

  • Statements may be relevant to an entire questionnaire (e.g. part of a questionnaire’s introductory or concluding material), a sequence or a question.
  • Statement labels are numbered in relation to what the statement refers to. Introductory (intro), concluding (outro) and sequence related statements always have lower case roman numeral numbering added to the end of the statement label, even if there is only one statement associated with the introductory, concluding or sequence material.

s_intro_i

s_sectionB_i (Sequence)

s_socialenvironment_i (Sequence)

s_environmentofchild_i (Sequence)



 

 

  • Labels for a single statement associated with a question only reference the question number.
  • Roman numerals are added to the end of question related statements if there is more than one statement associated with a question.


Single statement for a question:

s_qG3a

s_q14d

Multiple statements for a question:

s_q18_i  (1st statement q 18)

s_q18_ii  (2nd statement q 18)

 

 

  • Introductory or concluding statements: For statements that are part of the introduction or conclusion of a questionnaire, the statement label contains the word intro or outro, plus a lower case roman numeral. See examples .

s_intro_i

s_outro_i

 

 

  • Label construction when question numbers repeat within questionnaire: Some questionnaires repeat question numbering from section to section. In this case, a section identifier needs to be added to the statement label. If the section identifier is numeric, add ‘s’ before the section number and ‘q’ before the question number. If the section identifier contains text only, then the label is made up of the section name (all lower case and words run together) followed by an underscore and the question reference. Further guidance is available here.

s_s1q3

s_s1q9a

Multiple statements for a question:

s_s2q18_i  (1st statement q 2.18)

s_s2q18_ii  (2nd statement q 2.18)

Question Components

Prefix

Question ref collapsed?

Construction Notes

Typical Examples

qc_

No

  • Question Component label numbering mirrors the numbering for the related question item or question grid, but with 'qc' as the prefix instead of 'qi'.

 qc_9

 qc_G3_a

Question Items

Prefix

Question ref collapsed?

Construction Notes

Typical Examples

qi_

No

  • Question Item labels reference the question number in the questionnaire. The question number is not collapsed in the label - the parts of the question number are input with underscores between each part.

qi_9

qi_G3_a

 

 

  • Unnumbered introductory or concluding questions: For unnumbered questions that are part of the introduction or conclusion of a questionnaire, the question item/grid/component label contains the word intro or outro, plus a lower case roman numeral. See examples .

qi_intro_i

qi_outro_i

  
  • Unnumbered sub-questions: If the unnumbered question is a sub-question of a numbered question, the label is made up of the main question number plus a lower case roman numeral to number the sub-question. If the main question ends in a roman numeral, then a lower case letter may be added to the end of the label to number the sub-question. See example.

qi_G3_a_i

qi_4_i_a

  
  • Unnumbered question same level as preceding question: If an unnumbered question is at the same level as the preceding numbered question, then the next logical identifier is added to the end of the question label, e.g. if the preceding numbered question is B6_w, then the label for the following unnumbered question would be B6_x. Add example ncds_81_i

 
  
  • Unnumbered question without preceding question reference: If the unnumbered question stands alone within the body of the questionnaire, the label is constructed using a reference to the section of the questionnaire containing the question, plus a lower case roman numeral to number the question. See examples.

qi_sectionA_i

qi_employment_i

 

 

  • Label construction when question numbers repeat within questionnaire: Some questionnaires repeat question numbering from section to section. In this case, a section identifier needs to be added to the question label. If the section identifier is numeric, add ‘s’ before the section number portion of the label. If the section identifier contains text only, then the label is made up of the section name (all lower case and words run together) followed by an underscore and the question number. Further guidance is available here.

qi_s1_9

qi_s1_4_i

qi_ s4_a_i

qi_s4_a_i_a

 

Question Grids

Prefix

Question ref collapsed?

Construction Notes

Typical Examples

qg_

No

  • Question Grid labels reference the question number in the questionnaire. The question number is not collapsed in the label - the parts of the question number are input with underscores between each part.
qg_9_i_b_i

 

 

  • If a grid contains a single column on the X axis, and the Y axis is made up of a range of questions, then the Y axis range is added to the end of the question grid label. The range may contain letters or numbers. If it is unnumbered in the questionnaire, no range is added. See Examples.
qg_B1_a-w
  
  • If a grid contains multiple columns on the X axis, then the question grid label generally only references the main question. Ranges are added if they are necessary to make the question grid label unique and/or a logical continuation. See Example.
qg_G2_a

 

 

  • Label construction when question numbers repeat within questionnaire: Some questionnaires repeat question numbering from section to section. In this case, a section identifier needs to be added to the question label. If the section identifier is numeric, add ‘s’ before the section number portion of the label. If the section identifier contains text only, then the label is made up of the section name (all lower case and words run together) followed by an underscore and the question number. Further guidance is available here.
qg_s1_9_a

Code Lists

Prefix

Question ref collapsed?

Construction Notes

Typical Examples

cs_

No

  • Code lists are used to create answers for single questions, the same answers used for multiple questions, and column and row headings for the X and Y axes in grids. The Code List label varies depending on what type of code list is being created.
 

 

 

  • Code List answer for single question: The label references the question number in the questionnaire.  The question number is not collapsed in the ID - the parts of the question number are input with underscores between each part.

cs_qG3_a

cs_q9_i

 

 

  • Code list answer for multiple questions: The label references the categories that make up the code list. The first letter of each word in each category is used in the label. Letters are case sensitive. Categories in the code list are separated by an underscore. For example, the label for a code list containing the categories Always, Sometimes, Rarely, Never would be cs_A_S_R_N. The label for a code list containing the categories Not at all, Only a little, Quite a lot, and A great deal would be cs_Naa_Oal_Qal_Agd.

cs_A_S_R_N

cs_Naa_Oal_Qal_Agd

 

 

  • For code lists containing Yes or No, the whole word is used in the code list, e.g. the label for a code list containing the categories Yes and No would be cs_Yes_No; the label for a code list with categories Yes, No, Not known would be cs_Yes_No_Nk.

cs_Yes_No

cs_Yes_No_NK

 

 

  • Code lists for labelling grid axes: The label references the main question number in the questionnaire and the axis the code list creates. The axis range IS NOT referenced in the code list label unless it is necessary to make the code list label unique and/or a logical continuation. Further quidance is available here. See Examples.

cs_qB3_b_X

cs_qB3_b_Y

cs_qF46_b-d_X (Unique/logical continuation)

cs_qF46_b-d_Y (Unique/logical continuation)

 

 

  • When a grid contains one unlabelled column on the X axis, the code list for the X axis is labelled cs_dash and contains one category ‘-‘. See Example.
cs_dash (Single unlabelled X axis column)

 

 

  • Code list for grid axis when grid has upper left corner label: In order for a left corner label to be added to a grid, the label for the code list related to the corner label is created using the exact wording of the left corner label in the questionnaire. The cs_ prefix IS NOT included in the label. Examples: In the last month:, Skin Prick Test (av diameter).
  • If the left corner label occurs more than once in a questionnaire, add the main question number to the ID to make it unique, e.g. ‘A2 In the last month:’; ‘A4 In the last month:’.

In the last month:

Skin Prick Test (av diameter)

 

 

  • Code list for unnumbered intro or outro question: The code list label references the label used for the question item.

cs_qintro_i

cs_qoutro_i

 

 

  • Label construction when question numbers repeat within questionnaire: Some questionnaires repeat question numbering from section to section. In this case, a section identifier needs to be added to the code list label. If the section identifier is numeric, add ‘s’ before the section number and ‘q’ before the question number. If the section identifier contains text only, then the label is made up of the section name (all lower case and words run together) followed by an underscore and the question reference. Further guidance is available here.

cs_s1_q6_b

cs_s1_q9

Code list grid Y-axis:

cs_s1_q9_a_Y

 

 

 

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