By Chris Dillon 21/05/08. Version 4.1
Latest version at:

It is recommended that you use Firefox or Internet Explorer on the PC, and Camino or Firefox, rather than Safari, on the Mac.

Why would you want to use a wiki?

Wikis may be used, for example, for:

Logging in

Go to and login with your normal UCL user ID and password.
The page which appears is the UCL Wiki Dashboard. It lists the spaces (i.e. different areas in the wiki) to which you have access in a column on the left. You may be able to see some spaces without logging in, but you won't be able to do much.

Adding a comment

As you navigate through pages in spaces, you will find Add Comment links on some pages. If you have a short comment, you can use these. Someone else may reply to your comment thus creating a threaded discussion. If your comment is more substantial, you may want to edit the page itself, if you have been given the right to do so (you can see the Edit tab at the top of the page).

Editing a page

You will see various tabs at the top of wiki pages. If you can see the Edit tab, you can click on it to edit the page (or the page's title).
If you are using one of the recommended browsers (see the top of this guide), a WYSIWYG editor (the Rich Text tab) will appear with Word-like formatting options. The Format drop-down box is the recommended way to add headings and other styles. Remember to save any changes before navigating away from the page you're working on!

You may find it quicker to create pages by using wiki markup. To do this, click the *Wiki Markup* tab. There is a summary of the markup system in the right column. Common codes include:

h1. Biggest heading
h5. Smallest heading


---- for a horizontal line across the page

* for a bullet point
** for a sub-bullet
# for a numbered point

[British Library|] for a link to a Web site

{note:title=title of note} text of note

Biggest heading

Smallest heading

---- for a horizontal line across the page

  • for a bullet point
    • for a sub-bullet
  1. for a numbered point
    British Library for a link to a Web site

    text of note

Use the full guide link at the top of the column for a complete list of wiki markup.
Note: You will find it quicker to create tables on the Rich Text tab than on the Wiki Markup tab!

Adding a new page

This presumes that the part of the wiki ("space") the page is to be added to exists, if it doesn't, see Creating a space below.

Navigate to the space or page where you want the new page.
Click the New Page hyperlink top right. The default page's name is by default New Page. you will want to change this. Add some content and click Save.
The new page opens.


Attaching a file to a page in the wiki

Attachments are inconvenient things; don't use them if you can get away with copying text into an ordinary wiki page. It is not possible to attach files larger than 10Mb. Check in Windows Explorer (PC) or Finder (Mac).
Navigate to the page to which you want to attach the file. Before going into the editor, click on the *Attachments* tab. Type a brief description of the file in the Comments field and click Browse to locate the file to be uploaded into the wiki.
To remove an attachment, click on the Attachments tab and click the Remove button to the right of the file.

Inserting a link

Click the Insert/Edit Link icon (it looks like a chain) on the toolbar.
To link to a page in the UCL Wiki, search e.g. Global Spaces for the page. Click the link and click OK. (Attachments are included in the search.)
To link to a page on the Internet, click on the External Link tab and enter the address. (it may be safest to copy the address from your browser's Address field).

Adding an image

Click the Insert/Edit Image icon (it looks like mountains) on the toolbar.

Restricting a page

Click the EDIT link next to Restrictions at the bottom of the page further to restrict who can read and edit the page. See the section on Creating a personal space for information about giving permissions to groups.

Exporting a page as a Word file or PDF

Navigate to the page and click on the Info tab.
Click on the PDF or Word link in the Export As field.
Note: Some spaces may be set up so that viewers don't have permission to do this.

Viewing changes and restoring older versions of pages

To see changes to a page, click on the Info tab of the page in question and use the view changes links.

Restore an old version of a page by clicking the View Page History link.

Removing pages

Click the *Edit* tab to edit the page in question. Click the *Remove Page* hyperlink top right.

Creating a personal space in the wiki

Please note that only members of UCL staff can create personal spaces.
Once you are logged on, you should see your name top right as a hyperlink on the UCL Wiki homepage. Click on this link.
On the page that appears, you should see a message saying *You can create a personal space to keep your own pages and news*. Click on the *create a personal space* hyperlink.
Now you need to set the viewing and editing rights for your space.
By default personal (and global) spaces are only viewable by the person concerned.
Note: _Registered users - anyone logged into Confluence_ has no effect in the UCL implementation of the software.
If you want all registered users to have access, you have to explicitly give access to group "ucl-all". ucl-staff, ucl-hon, ucl-ug and ucl-pg are other useful groups. For detailed information about UCL access groups, see:
You can also create your own groups and add people to them by clicking on the *Manage Users/Groups* tab. It is better to use this feature, rather than granting permission to individuals, as it is a lot less work if you ever need to change the permissions in future.
It is not recommended that you tick _Anonymous - anyone, logged in or not_, as this would expose your space to mischievous comments from the unscrupulous.
The address of your space is: seven digit UCL user id

Click *Create*.

If you ever want to remove your space, click the *Browse Space* hyperlink top right and then the *Space Admin* tab. Click *Remove Space*.

Access rights

To adjust who has what access to your space, click the *Browse Space* hyperlink top right and then the *Space Admin* tab. Click *Edit Permissions* under the relevant user category and tick the relevant boxes. Click *Save All*.

For more information on permissions, see:

Further information

A good general overview may be found at: \[\]
UCL specific documentation is here: \[\]
For detailed documentation, see: \[\]


Do not save your pages too often, as this creates many versions.
Do not leave pages open in Edit mode for a long time, as this puts a heavy load on the server.