Version 8. Latest version at:

It is recommended that you use Firefox or Internet Explorer on the PC, and Firefox, Camino or Safari, on the Mac.

This document will show you all the functionality you are most likely to use.

But first read this so that you get an idea of what wikis are and what they can be used for in education.

How do I login to UCL Wiki?

Go to and login with your normal UCL user ID and password.
The page which appears is the UCL Wiki Dashboard. It lists the spaces (i.e. different areas in the wiki) to which you have access in a column on the left. You may be able to see some spaces without logging in, but you won't be able to do much.

How do I add a comment to a page?

As you navigate through pages in spaces, you will find Add Comment links on some pages. If you have a short comment about the page, you can use these. Someone else may reply to your comment, thus creating a threaded discussion. If your comment is more substantial, you may want to edit the page itself, if you have been given the right to do so (you can see the Edit tab at the top of the page).

How do I edit a page?

You may find it quicker to create content by using wiki markup. Using wiki markup is a powerful way to add design and functionality to your wiki pages. To do this, select the Wiki Markup tab after selecting the Edit tab. There is a summary of the markup system available from the full guide link in the right column. Common codes include:

h1. Biggest heading
h5. Smallest heading


---- for a horizontal line across the page

* for a bullet point
** for a sub-bullet
# for a numbered point

[British Library|] for a link to a Web site

{note:title=title of note} text of note

Biggest heading

Smallest heading

---- for a horizontal line across the page

  • for a bullet point
    • for a sub-bullet
  1. for a numbered point
    British Library for a link to a Web site

    text of note

How do I add a new page?

How do I restrict access to a page?

If you want to apply restrictions in addition to the default ones on who can view or edit the page, select the EDIT link next to Restrictions at the bottom of the page. Type the user's name or username (UCL user id) and click Search. Tick the relevant box and click Select User(s).

See the section on Creating a personal space for information about giving permissions to groups. For more information, please see our tutorial on Page Restrictions.


How do I insert a link?

Click the Insert/Edit Link icon (it looks like a chain) on the toolbar.
To link to a page in the UCL Wiki, search e.g. Global Spaces for the page. Click the link and click OK. (Attachments are included in the search.)
To link to a page on the Internet, click on the External Link tab and enter the address. (It may be safest to copy the address from your browser's Address field).

To link to an e-mail address, click on the External Link tab and enter _mailto:_ followed immediately by the address.

How do I add an image?

Click the Insert/Edit Image icon (it looks like mountains) on the toolbar. Click Browse to locate the file. In fact images displayed in Confluence pages are attached to the page and you can see them on the Attachments tab.

How do I attach a file to a page?

Attachments are inconvenient things; don't use them if you can get away with copying text into an ordinary wiki page. It is not possible to attach files larger than 10Mb. Check in Windows Explorer (PC) or Finder (Mac) before you upload a file.

How do I rename or move a page?

Just select the Edit tab and change the page's name in the Space field.
By so doing, you will break any links to your page, but you get a warning message.
You can also move the page to another part of the wiki by using the magnifying glass icon next to the Parent Space field.

How do I save a Wiki page as a Word file or PDF?

How do I view changes or restore older versions of pages?

To see individual changes to a page, click on the Info tab of the page in question and use the view changes links.

To compare two versions of a page, use the Recent Changes link, tick any two versions and click Compare selected versions. Green indicates additions; red deletions.

Restore an old version of a page by clicking the Recent Changes link.

How do I remove pages?

Click the Edit tab to edit the page in question. Click the Remove Page hyper, top right.

How would I create a template in the wiki?

Templates are useful if there is content which stays the same on many pages or one wants to encourage people to lay pages out so that they look similar.

You need to be a space administrator to create a space template.

  1. Click the Browse Space link at the top of a page in the space.
  2. Select the Advanced tab and then Templates in the left column.
  3. Select Add New Space Template.
  4. Give the template a name in the Name text field and an optional description in the 'Description' text field.
  5. The WYSIWYG editor is not available in this screen. Use markup (see above) to input the content you want in your template.
  6. Select Save.

How do I create a page using a template?

  1. Select the Add Page link at the top of the page.
  2. Select the Select a page template link above the tabs of the WYSIWYG editor. (You only see this link if there is at least one template available.)
  3. Select a template and then Next.
  4. Replace the words New Page with the name of the page.
  5. Add content as usual.
  6. Select the Save button.

What's all this about labels?

Labels are keywords or tags for a page. If a page has them, you will see them at the top.

By clicking on a label, you can search for other pages with the same label in that space or across the whole of UCL Wiki.

How do I add labels?

Click on the EDIT link next to Labels at the top of your page.
Anyone with the right to see the page can see the label.
If you put my: at the beginning of a label, only you can see it.

How do I read news posts about a page?

To read any news about a page, go to the Browse Space tab and select News.

How do I post news about a page?

If you have permission to post news about a page, you will seen an Add News link, top right on the page.

How do I get reports about spaces I can see?

You can subscribe to a daily report which sends you an email of changes in all spaces visible to you.

How do I create a personal wiki space and give access to it?

Please note that only members of UCL staff can create personal spaces.

Can I set up my own groups of people and assign rights to those groups?

It is not possible to create your own groups for assigning access rights in the case of a personal space. The procedure for doing it for a global space is:

You can also create your own groups and add people to them by clicking on the Browse Space link and then on the Manage Users/Groups tab. It is better to use this feature, rather than granting permission to individuals, as it is a lot less work if you ever need to change the permissions in future.


What's all this about global spaces?

So far the talk has been about personal spaces. The good news is that global spaces, the main part of the wiki with content from many people, not your personal bit, behave functionally very much the same as personal spaces.

Access rights

For more information on permissions, see:

How do I watch for changes to my space?

Wiki space owners who allow UCL staff and students to edit or comment on pages, or who allow anonymous read permission to anyone on the internet should maintain an active awareness of contributions by applying the settings Watch a space or Subscribe to daily updates) to that space.
You must be a space administrator (see the Browse Space link) to do this.

To watch your wiki space, go to Browse Space | Advanced | Start watching this space so you may be automatically notified of activity.

Your profile

To edit details about yourself, add your photo etc., click on your name top right on the UCL Wiki homepage once logged in.

Click on Preferences top right and then the Edit Profile tab.

Note that information put in your profile is visible to anonymous users of the UCL Wiki.

How can I change the administrator of my space?

E-mail and tell them who you want to be administrator. It needs to be a member of UCL staff.

How would I remove my space?

If you ever want to remove your space, click the Browse Space hyperlink top right and then the Space Admin tab. Click Remove Space.

Advanced formatting

Once you have mastered the basic functions detailed above, you may want to adopt some macros to make things look nice.

To enter macro code, click on the Wiki Markup tag.

For computer code etc. you could use a {noformat} tag before and after e.g.

copy . s:\Training

copy *.* s:\Training

The {note} tag before and after produces an exclamation mark:

Watch out for this\!

Watch out for this!

A {tip} tag before and after produces a handsome green tick:

{tip} This was done.

This was done.

If you want to insert a table of contents at the beginning of your page, picking up headings in your text, use something like:


Lastly, here is the code for creating columns on your page:

Column one text goes here.
Column two text goes here.

Further information

A good general overview may be found at:
UCL specific documentation is here:
For detailed documentation, see:


  1. Do not save your pages too often, as this creates many versions.
  2. Do not leave pages open in Edit mode for a long time, as this puts a heavy load on the server.