Lecturecast September 2018
This task is typically performed by Course Administrators and Tutors to schedule Lecturecast recordings for a specific lecture
or series of lectures.
This task describes the steps required to create and edit an individual schedule for a Lecturecast recording.
To create schedules for multiple events, refer to the Create Bulk Schedules training guide.
Events will be available in the Lecturecast Scheduler when a room booking has been made and confirmed in CMIS
in a Lecturecast enabled teaching space.
Events that are part of an undergraduate or postgraduate program have an associated module code.
If a room booking in CMIS is for an event > 4 hours duration, the event record in the Lecturecast Scheduler will be highlighted
in red and the status will be 'nonbookable'. For these events, amend the event in CMIS so that it is 240 mins or less. This may
require breaking the single room booking into multiple bookings.
In this example, the default search type: Department/Module Code will be used.
Enter a module code and then click the 'Search' button to view all events for that module code.
Events up to 3 months in advance are displayed for the module code.
If you cannot find an event in the Lecturecast Scheduler corresponding to your CMIS room booking check your
CMIS booking has been made in a Lecturecast enabled teaching space.
If you can't find an event using a specific module code, try searching using other associated module codes.
You can only create a schedule for events with STATUS: ‘UNSCHEDULED’.
Select the ‘Unscheduled Events’ tab to view all unscheduled events and access actions relevant to creating a schedule.
Use the check box to select the event you wish to schedule.
Use the check boxes to select/deselect the capture and auto available options as required.
'Auto Available' relates to whether or not the recording is made available for students to view immediately.
Click the 'Create Schedule' button.
Click the 'OK' button.
Click the 'Scheduled Events' tab to view all scheduled events. Use the filters to easily find the event you just scheduled.
When a CMIS room booking corresponding to a scheduled Lecturecast event is cancelled or moved to a room without
Lecturecast facilities, the corresponding Lecturecast schedule is also cancelled. A notification is sent to the event owner
advising them of this.
If other changes are made to a CMIS room booking e.g. title, presenter, Lecturecast enabled room, these changes
will be reflected in the corresponding Lecturecast event.
You can only edit one schedule at a time. The edit option becomes unavailable if you have more than one event selected.
Click the 'Edit Schedule' button to open the Edit Schedule screen for the selected event.
You can edit the following for a scheduled recording:
When you have made your changes, click the 'Save' button.