UCL Moodle Guides
E-Learning services for staff
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This FAQ is to support staff with their use of Moodle at UCL. See also: Student FAQs and Moodle Guides . If your question is not answered here please contact the ISD Service Desk.
Use your UCL user ID and password to log into Moodle http://www.ucl.ac.uk/moodle.
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Please note: UCL's Computer Security Policy requires that passwords are changed on a regular basis. Notification of the requirement to change your password is sent to your UCL email address before it is automatically reset. If your password is not changed it is automatically reset. You will need to reset your password via the website: https://myaccount.ucl.ac.uk/ If you have any issues with resetting your password, please contact the ISD Service Desk
Please fill in this form to request a new course, you should receive a response in four working days.
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We recommend that you use one of the following Internet Browsers:
Some courses may also require you to use the following players or browser players.
Adobe Acrobat Reader
To view PDF files [https://get.adobe.com/reader/]
Adobe Flash Player
To view Flash content on websites [http://www.adobe.com/products/flashplayer/ ]
To play Quicktime files [http://www.apple.com/quicktime/download ]
Real Media Player
To play Real audio and video files [http://www.real.com/uk ]
Windows Media Player
To play a variety of media files, including Windows Media. [http://windows.microsoft.com/en-us/windows/download-windows-media-player ]
Have a look the other pages on this Moodle Resource Centre, or visit the world wide Moodle Community on moodle.org
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You need to make your course available. Courses are set to be unavailable to students at the beginning of the semester to provide you with a private space to develop your course. When you are ready to open your course(s) up to students, you will need to turn on availability through your settings:
We have four main enrolment options:
Portico enrolments are generally a good way of enrolling students on courses, but early in term 1 student data in Portico module lists may be incomplete and/or inaccurate as students take time to make and modify module selections, and departments deal with large numbers of requests. Therefore you may want to use a combination of Portico enrolments and the Enrolment key to ensure that all students can access your course. Click here to find out how to set an enrolment key.
To add staff to courses manual enrolment is the easiest option.
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Many courses are available for 'guest' access - as a guest you can look at the course content but may not take part in any activities. Students must make sure that they enrol on a course rather than access it as a guest, otherwise they will miss out on discussion forums and will not be able to participate in any assessments or submit assignments. We recommend Guest access be turned off, once student have selected their Modules.
See Setting up guest access
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There are a number of common reasons.
First, make sure the person is not already enroled. Enroled users will not appear in the Search result.
Second, make sure students and Vistitors have signed into moodle and accepted our T&C's. If they have not done this, they will not appear in the Search results.
The Search is literal, so be careful to check the spelling of names, such as John vs Jonathan, Andy vs Andrew, Bob vs Robert, etc. Alternatively, you can search for people using their UCL email address.
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See the FAQ: How do I add people to my course?
Any intercollegiate students registered on Portico will automatically get UCL userids and so will be able to log into Moodle.
It is possible to provide 'guest access' to a Moodle course - guests don't need UCL accounts in order to access a course. This will give them read-only access to documents, links, videos etc, but they will not be able to participate in activities such as forums, quizzes, assessments, nor view videos in Lecturecast or MediaCentral which need a username. See guest access, above.
If the user needs to participate in activities such as forums or assessments then ask your Departmental Administrator or Computer Rep to register them as an official Visitor. This will provide them with a UCL username and password, plus a UCL email address. Once they been issued a UCL username, they will appear in the list of potential users, and can be manually enroled into any role by a Tutor or Course Administrator.
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Navigate to the Moodle course homepage that you wish to unenrol from and in the Administration block choose 'Unenrol me from this course'. You will then need to confirm that you really wish to unenrol.
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Digi Ed cannot grant access to existing courses. If you need to be enrolled onto an existing Moodle course as a course administrator or tutor, please contact your departmental colleagues already enrolled on the course. Their names will be listed beneath the course title when you search for it in Moodle.
Reset allows you to empty a Moodle course of user data, while retaining content, activities and other settings - you will need to do this before the start of term. If you wish you can view a guided tour (screen-cast) to this in Moodle at: http://moodle.ucl.ac.uk/course/view.php?id=5537
Also see the miniguide M26 - Resetting your Moodle course
If you have any problems resetting your course or would like further information please contact Digital Education.
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No, when you reset your course, all of your links to files, websites etc. are maintained. A course reset only removes user data from your course and is usually done at the end of an academic period, before a new cohort of students are enrolled.
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Change your email settings so that Moodle sends you a daily email digest containing all of the email notifications from that day. To do this:
You may also wish to un-enrol yourself from any Moodle courses that you no longer need access to. To do this, navigate to the Moodle course homepage that you wish to un-enrol from and in the 'Administration' block, choose 'Unenrol me from this course'. Note that if you have been enrolled at category level, this option will not be available. Contact Digital Education should you need any further assistance.
Moodle caches files for a short time so they don't need to be downloaded every time an individual tries to view the same file. This means that it can take up to 5 minutes for new versions of the file (with the same name) to be updated in Moodle.
If after 5 minutes the file is still not updating it may be getting cached by your web browser. You will need to clear the cache to see the new version. To do this: Internet Explorer 8+:
Sometimes browsers try to open files in the wrong program or one that is not working correctly and this prevents you from opening the file at all. To get around this you can tell your web browser to always ask you what program to use (in Firefox) or check the default program is correct (if you are using Internet Explorer). To do this follow the instructions for the web browser you are using. If you aren't sure what web browser you are using click Help > About to find out (PC only).
Try to view the file again. If this still doesn't work, try using a different web browser.
Sometimes, you may accidentally hide your course enrolments, which can result in students disappearing from your course. To fix this, click on *Users > Enrolment methods. *Ensure the eye icon is open.
If you accidentally lock yourself out of a course, please email Digital Education for further assistance.
Adobe Flash is a technology that will no longer be supported in the near future. Support for this technology within web browsers is already being phased out and currently you'll have to enable Flash within a browser on a site-by-site basis.
It may be good if you put a set of instructions at the top of your courses which have Flash enabled content which require users to go into their browsers settings. Please note that this is NOT actually something we control as it is a browser permission rather than a Moodle permission.
It may also be worth considering how you will deliver this content once flash is no longer supported. You may want to go back to your content provider and ask them if they can provide you with HTML5 versions of the content or look at other avenues.
The Questionnaire allows you to construct your own questions for your students to respond to. The Survey activity provides a predefined set of verified questions for you to assess and stimulate learning in your Moodle course. You cannot add your own questions or change existing questions in the Survey. For more on these tools see our mini guides: M22 - Questionnaire and M35 - Survey
If you need to clarify the difference between other Moodle activities 'Turn editing on', click on the 'Add an activity or resource' link and simply click to select one of the items listed without 'Add'-ing it, just to see a description of the tool to the right of the pop-up menu.
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Yes, you can share a Questionnaire by changing its 'Questionnaire type' setting from the default value of 'Private' to either 'Template' or 'Public'. (See: Moodle Docs Advanced settings on how to change this setting). The impact of these options are tabulated below:
Questionnaire type →
Is the Questionnaire... ↓
|Available for use on other courses?||Not really, only if 'imported' or 'backed up' and 'restored' into another course.||Yes, when adding a questionnaire to a course you can select one from a list of questionnaire 'Templates'||Yes, when adding a questionnaire to a course you can select it from a list of 'Public' questionnaires|
|Editable locally (i.e. on your course)?||Yes||Yes, because when a 'Template' questionnaire is selected a 'Private' copy of it is actually added to your course.||No, unless it is on the course where it was created originally|
|Student responses accessible locally?||Yes, student responses are stored locally on your course||Yes, student responses are stored locally on your course||No, student responses are stored on the course where the original questionnaire is located. (See the Q&A below for instructions on how to locate the original questionnaire and all student responses).|
|Response data can be downloaded locally?||Yes, it can be downloaded to a text file from your course||Yes, it can be downloaded to a text file from your course||Not locally, but it can be downloaded to a text file from the course where the original questionnaire is located. (See the Q&A below for instructions on how to locate the original questionnaire and all student responses).|
|Can responses to the same questionnaire across courses be downloaded together?||No||No||Yes, because all student responses are stored on the same course where the questionnaire originated.|
|Usable by staff across Moodle who are not enrolled on my course?||No||Yes, (but not the responses)||Yes, (but not the responses)|
|Who can typically view all responses?||Tutors, Course Administrators, Non-editing tutors - i.e. users with 'Tutor' level permissions||Tutors, Course Administrators, Non-editing tutors - i.e. users with 'Tutor' level permissions||Tutors, Course Administrators, Non-editing tutors - i.e. users with 'Tutor' level permissions|
|Removable and if deleted what happens?||Can be deleted and any responses not backed up or downloaded are lost||If original Template deleted it will no longer appear in the list of Templates but any copies of it made prior to deletion are unaffected. Any local copies of a Template can be deleted and any responses not backed up or downloaded are lost.|
Note, that whereas the Quiz tool incorporates a Question bank that serves as a kind of "pick n' mix" repository for questions that can be re-used and added to quizzes in an ad hoc fashion, the Questionnaire tool does not have this facility. Hence, one is obliged to share the whole Questionnaire as it was created.
If someone creates a new Questionnaire from scratch on a course in Moodle, then after at least one student has responded, a user with tutor or course administrator level permissions who clicks on the Questionnaire link, will see a screen with 2 links. The first is 'Answer the questions...' and the second is 'View All Responses'. (Note: These links also appear as options in the 'Settings' block for 'Questionnaire administration'). Clicking on the second will display the all responses to the questionnaire made so far by users enrolled on the course.
However, if the questionnaire on a course was added by selecting a pre-existing questionnaire from a list of 'Public' ones, then instead of adding a questionnaire that is local to this course, a link to a questionnaire that is actually located on another course has been added. In this case, the 'View All Responses' link is not shown as described above, and one needs access to the actual questionnaire on its course in order to see this link and access the responses. To do this:
The easiest way to link to the UCL Common Timetable is to add the Common Timetable block to your course.
By default this block links to the personal timetable (which requires users to log in) and the Module Timetable. By configuring the block you can also link to a second module (useful if you are running a postgraduate and undergraduate offering of the same course), a degree timetable or a department timetable.
While the block will initially read in the course ID (from the course settings) to display the Module Timetable link, you can override this in the configuration options.
If you want to know how to add or configure a block please see our see our 'Organising blocks' mini-guide.
If you want to link to the timetable within text in your Moodle course, insert the following link (we suggest you place this in a prominent position):
where XXXXnnnn is the module code (e.g. BIOL1001 or ANTHG307 etc.).
If you want to know how to add a link in Moodle please see our 'How to add links and files' mini-guide.
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Please see: https://wiki.ucl.ac.uk/display/MoodleResourceCentre/M11a+-+marking+and+giving+feedback+in+Moodle+Assignment#M11a-markingandgivingfeedbackinMoodleAssignment-Offlinemarking-downloadinganduploadingmultiplefiles,feedbackandgrades
Staff should consider placing content into pages and books in order to reduce clutter. This will mean content appears in a sub-page linked to from the Moodle course home page. Any text that only needs to be read once, and then be available for reference in future, can be brought into sub-pages. That will leave only information that needs to be continually referenced on the Moodle course home page. E.g. links to files and further information, headings, short descriptions and labels.
What's the difference between a book and a page? Books are similar to pages, but can contain multiple pages (to help chunk longer, related content). Books have a menu of pages to the side and students can navigate to the next (or previous) page, and download the current page, or all the pages.
The Collapsed topics format can also be used to present the course in an accordion style layout, giving students control over which sections of the course they see, by expanding and minimising each section.
Use of Moodle is in accordance with the terms and conditions detailed in the Service Level Definition. A copy of this document can be requested by contacting Digital Education.
The short answer is as a tutor or course administrator you can't, this is something that can only be done by ISD.
If you would like a course to be deleted, please go into Edit Settings and make sure the course is hidden. Then send an email to the ISD Service Desk and ask for the course to be deleted.
Be sure to provide all relevant details including the course name and a link to the course in Moodle.
How do I find my student's grade for What is Education, I have trouble contacting her, keeps returning to China. ethics form not yet amended
Please email or ring the ISD Service Desk to report problems of this nature as we cannot respond to them in this public space. If you do, please provide more detailed information.
Couple of broken links:
Hi Matt - thanks for the head's up - I've tried to go through and update any links I could find that included that URL. Do let us know if I've missed any. A.