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1) Introduction

The information contained in this training guide is designed to give Lecturecast Instructors (Moodle Tutors and Course Administrators) everything they need to make their Zoom meeting recordings available for students. Please note that Zoom recordings are owned by the host of the original Zoom meeting and they will have to publish the recording in Lecturecast themselves. For more information on scheduling Zoom meetings, please refer to this guide in the Moodle resource centre: M60 - Zoom Meeting.

2) Publish a Zoom Recording

2a) Access Lecturecast via a Moodle Course

Open one of your Moodle courses and open the Lecturecast link on that course. If a Lecturecast link hasn't been created on your Moodle course, then you will need to create a new link.

2b) Navigate to Your Library

Navigate to your personal library within Lecturecast by clicking the Echo360 icon located in the top right of the page.

2c) Find Your Zoom Recording

Once you've clicked on the Echo 360 logo, you'll then see your personal library within Lecturecast that will contain your Zoom recordings. By default the library is sorted in order of date created with the most recent items first.

Find the recording you wish to publish, click on it and then press Share on the page that loads.

2d) Publish Your Recording

Once you have pressed share, the share settings window will then open. Select the Class tab to publish the Zoom recording. Please that you must add a New Class to avoid overwriting any existing content in your course.

  • Select Class.
  • Use the Course dropdown to search for the course you wish to publish into. You can start typing your course name for your course to appear.
  • Select your Term.
  • Select your Section.
  • You must add a New Class to avoid overwriting any existing content.
  • Enter a Class Name.
  • Enter the DateTime and Duration of when this recording was taken.
  • Press Share in the bottom right corner to publish the Zoom recording to your course.

3) Uploading Zoom Recordings Made Before October 21st 2020

3a) Sign Into Zoom

Sign into Zoom directly using the single sign on system via ucl.zoom.us.

3b) Locate Your Recording

Once you have signed into Zoom, locate your recording by opening the Recordings section.

You will then see a list of all your recordings stored within Zoom. These can be searched by name or filtered by date. Once you have located your recording, click on it's name.

3c) Download Your Recording

Once you've clicked onto the name of the recording you wish to download, you'll be presented with a page that contains three download options. For use in Lecturecast, download the Shared screen with speaker view by hovering over it and clicking the download button. Depending on the length of the recording and your download speeds, this may take some time to complete. Please note that Zoom generates a transcript for recordings which can be uploaded into Lecturecast to use instead of the captions and transcript generated by the automatic speech recognition function.

Please note, you will need to manually download and upload the Audio Transcript VTT file if you wish to use Zoom's captions instead of those generated by Lecturecast. For more information on uploading transcripts, please refer to the Echo360 guidance.

3d) Upload Your Recording

Once you have finished downloading your Zoom recording, you need to upload it into Lecturecast. Go to any of your Moodle courses and open the Lecturecast link.

Now that you're in Lecturecast, open the Create dropdown and click Upload Media.

In the popup that opens, select the downloaded video file and then press Upload. Please note that this could be a lengthy process depending on the size of the file and your upload speed. Lecturecast can also take up to 24 hours to process video files that have been uploaded to the system.

Upon completion of the upload, follow the above instructions to publish this content to your course.

4) Questions & Answers

Zoom meeting recordings made before October 21st 2020 have to be manually uploaded into Lecturecast using the steps above. Everything recorded after October 21st 2020 will be automatically transferred into Lecturecast after it has been processed by Zoom.

Please be aware that this process can take up to 72 hours but usually takes twice the duration of your recording. After Zoom has processed the recording, it can take up to 24 hours to become available within Lecturecast.

Should you have any further issues, please contact the UCC team e-mail at zoomsupport@ucl.ac.uk

If you're unable to share your Lecturecast recording, please ensure your enrolled onto that course as a tutor or course administration before opening the Lecturecast link on that course page. Should the issue still occur after doing thing, please contact the Digital Education team via e-mail at digi-ed@ucl.ac.uk.

Zoom meeting recordings within in Lecturecast can be edited using the built-in editing tools. Please refer to this support article for more information on how to do this: Edit a capture

If you want to record in Zoom but don't want these automatically transferred to Lecturecast, you'll need to opt out of automatic copying. You can do this by going into Lecturecast, opening your Account Settings, then opening the Zoom setting section and unticking Automatically copy your Zoom recordings into Echo360.

However, we don't recommend disabling the automatic transfer of Zoom recordings. If you're recording Zoom meetings that you don't wish to be in Lecturecast, it may be worth considering the use of Microsoft Teams instead. You can read more about Teams here.

If you're unsure on which platforms to use, please review this article on choosing the right platform for live teaching.

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